Administrative Assistant

Healthcare Realty Trust Inc.; Fort Worth, Northern (TX, KY); Hybrid; USD 32,000 - 46,000; Full time

Job summary

Healthcare Realty Trust Inc. is seeking an Administrative Assistant for our Fort Worth medical office building portfolio. The role requires strong office experience, excellent communication, and the ability to manage contracts and vendor relationships.

The candidate will support multiple properties, coordinate meetings, and prepare service contracts and related paperwork. Ideal applicants have 4+ years in a similar environment, strong organization, and proficiency with Microsoft Office.

Qualifications

• 4+ years of progressively responsible office experience in a property management setting or equivalent.
• Strong communication and organizational skills with ability to handle multiple tasks.
• Ability to read and understand contracts and prepare related paperwork.
• Proficiency in Microsoft Office and ability to learn new software quickly.

Responsibilities

• Answer phones, draft and distribute correspondence, prepare expense reports.
• Coordinate meetings and maintain filing system; draft service contracts and construction agreements.
• Send and track paperwork through approval processes.
• Work with tenants, maintenance staff and vendors to ensure work orders are completed.
• Prepare monthly chargebacks and rent statements; maintain certificate tracking for insurance.

Skills

Office administration

Communication skills

Organizational skills

Contract comprehension

MS Office proficiency

Bilingual (preferred)

Tools

Microsoft Office

Job description

## Administrative AssistantApply: Fort Worth, TX: Full time: Posted Yesterday: JR101054Healthcare Realty Trust (NYSE:HR), a real estate investment trust, is recruiting for an Administrative Assistant for our Fort Worth medical office building portfolio. We offer a competitive salary/benefit package including matched 401(k) with excellent growth opportunities. Equal Opportunity and Affirmative Action Employer including Minorities/Women/Veterans/DisabilitiesRequirements* Four+ years progressively responsible office environment experience in property management company or equivalent.* Congenial disposition, accounting capabilities, excellent communication and organizational skills.* Competent in building and maintaining collaborative relationships throughout the organization and with tenants and vendors.* Deadline driven, able to deal with frequent change, and capable to assess, prioritize, and act quickly.* Extremely dedicated and independent thinker, accomplishing the projects from start to finish and soliciting feedback to improve performance.* Ability to read and understand contracts.* Intermediate to advanced skills with Microsoft Office Suite, capability of learning the new software quickly, and ability to operate a variety of office equipment.* Bilingual, preferred not requiredJob Duties* Perform a variety of administrative tasks including answering phones, drafting and distributing correspondence, expense reporting, meeting coordination and filing/copying.* Prepare service contracts and construction agreements along with accompanying paperwork. Send and track paperwork through the approval processes.* Work with tenants, building maintenance staff and vendors to ensure work orders are complete.* Prepare monthly chargebacks and rent statements.* Maintain system for tenant, vendor, and contractor certificates of insurance.* Process, organize and review regional paperwork.* Prepare regional reports.* Perform any additional duties assigned by the Property Manager and other company management.