Manager Administrative II

Paylocity; San Diego, Northern (CA, KY); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

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Job summary

Loch Harbour Group seeks a Managers Administrative II to provide high-level administrative and logistical support to our management team, blending executive assistance with program coordination. You will own scheduling, correspondence, records, and logistics for internal training and personnel initiatives.

You will collaborate with Management, Human Resources, and Operations to ensure smooth information flow, manage sensitive data discreetly, and handle multiple priorities in a fast-paced

Qualifications

• Experience managing calendars, correspondence, and logistics for management or executive staff.
• Experience coordinating training, HR, or operational programs, including scheduling and records management.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Teams and SharePoint.
• Excellent written and verbal communication, professional interactions with staff and leadership.
• Experience analyzing data and preparing concise reports.

Responsibilities

• Manage complex calendars, scheduling, and correspondence for senior management, prioritizing conflicts independently.
• Serve as a contact for internal/external inquiries, providing support to staff, leadership, and partners.
• Draft, proofread, and manage email and written correspondence for management.
• Maintain organized records including personnel and training documentation.
• Coordinate logistics for meetings, training, and events including location, materials, and A/V.
• Monitor inboxes and distribution lists for timely responses.
• Handle sensitive information with discretion and sound judgment.
• Independently manage logistics for internal training and development programs.
• Track personnel and training records with HR and department leads.
• Analyze administrative data and prepare reports for management.
• Support onboarding/offboarding logistics for staff.
• Assist with day-to-day office operations and vendor coordination.
• Support process improvement initiatives to increase efficiency.

Skills

Calendar management

Training logistics

Records data management

Data analysis

Onboarding/offboarding

MS Office Suite

Teams & SharePoint

Confidentiality

Process improvement

Education

Bachelor's degree preferred

Tools

Microsoft Office Suite

Microsoft Teams

SharePoint

Job description

Description

Loch Harbour Group is seeking a Managers Administrative II to provide high-level administrative and logistical support to our management team while helping run the day-to-day operational programs that keep the office moving. This role blends traditional executive support with program coordination, giving you ownership over scheduling, correspondence, records, and the logistics behind internal training and personnel initiatives.

You will manage calendars, coordinate meetings and events, and maintain accurate personnel and training records, while also independently running the logistics for internal programs — from scheduling and rosters to communications and materials. You will work closely with Management, Human Resources, and Operations to make sure information flows smoothly, and nothing falls through the cracks.

This role suits someone at a small company who wants to be trusted with real ownership over programs and processes, not just task lists. If you are organized, discreet with sensitive information, and comfortable managing multiple priorities in a fast-paced environment, we encourage you to apply.

Requirements

Clearance

• Active Secret Clearance required

Administrative Support

• Manage complex calendars, scheduling, and correspondence for senior management, prioritizing and resolving conflicts independently


• Serve as a point of contact for internal and external inquiries, providing exceptional support to staff, leadership, and outside partners


• Draft, proofread, and manage email and written correspondence on behalf of management


• Maintain organized, accurate records and files, including personnel and training documentation


• Coordinate logistics for meetings, training, and events, including location, materials, presenters, and A/V setup


• Monitor shared inboxes and distribution lists to ensure timely, professional responses


• Handle sensitive and confidential information with discretion and sound judgment

Program & Operations Coordination

• Independently manage logistics for internal training and development programs, including scheduling, rosters, communications, and course materials


• Track and update personnel and training records in coordination with Human Resources and department leads


• Analyze administrative and program data, and prepare reports and summaries for management


• Support onboarding and offboarding logistics for new and departing staff


• Assist with day-to-day office operations, including supply management, room setup, and vendor coordination


• Support process improvement initiatives aimed at increasing administrative and operational efficiency


• Maintain reusable administrative content and templates for internal use

Education

• Bachelor's degree preferred, or equivalent professional experience


• 3+ years of administrative, office management, or program coordination experience; experience supporting a federal contractor or government environment is a plus

Experience / Requirements

• Demonstrated experience managing calendars, correspondence, and logistics for management or executive-level staff


• Experience coordinating training, HR, or operational programs, including scheduling and records management


• Strong organizational skills with the ability to manage multiple priorities and deadlines simultaneously


• Advanced proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Microsoft Teams, and SharePoint


• Excellent written and verbal communication skills, with the ability to interact professionally with staff and leadership


• Experience analyzing data and preparing clear, concise reports


• Comfortable working with sensitive or confidential information and exercising discretion


• Self-starter with a positive, service-oriented attitude and the ability to thrive in a fast-paced environment

Nice to Have

• Active federal security clearance


• Experience supporting a government or defense-related organization


• Familiarity with Learning Management Systems (LMS) or HRIS platforms


• HR-related certification (e.g., SHRM-CP) or human resources administration experience


• Experience with onboarding/offboarding, benefits administration, or personnel record systems


• Prior military or government administrative experience

Engagement Details

• Full-time position

Skills

• Calendar & Correspondence Management


• Program & Training Logistics Coordination


• Records & Personnel Data Management


• Report Generation & Data Analysis


• Onboarding/Offboarding Support


• Microsoft Office Suite, Teams & SharePoint


• Confidentiality & Discretion


• Process Improvement

Reporting

Works closely with Management, Human Resources, and Operations.