Administrative Assistant

Real Estate Personnel, Inc.; Denver (CO); On-site; USD 42,000 - 54,000; Full time

Job summary

Real Estate Personnel, Inc. is seeking an Administrative Assistant to support a growing commercial real estate and property management team. The role emphasizes organization, adaptability, and helping the office run smoothly day-to-day.

You will greet tenants and vendors, handle rent processing, COIs, and scheduling, while assisting multiple team members on varied tasks. This position offers ongoing variety as no two days are the same.

Qualifications

• Experience in commercial real estate or property management preferred.
• Strong organizational and multitasking abilities.
• Professional and friendly communication with a variety of people.
• Adaptable to different personalities and work styles.
• Dependable and detail oriented.

Responsibilities

• Answer phones and greet tenants, vendors, and visitors.
• Provide administrative support to multiple team members.
• Receive and process rent payments.
• Maintain COIs and related documentation.
• Schedule and coordinate conference room reservations.
• Create, assign, and follow up on maintenance work orders.
• Maintain accurate records, filing, data entry, and general office organization.
• Conduct property walks to identify maintenance or janitorial needs and communicate items to the team.
• Assist with special projects and other admin duties as needed.

Skills

Organizational skills

Multitasking

Professional communication

Flexibility

Detail oriented

Job description

We are seeking a professional, organized, and adaptable Administrative Assistant to support a growing commercial real estate/property management team. This is a great opportunity for someone who enjoys variety, working with different personalities, and being an important part of the day-to-day operations of an office.

The ideal candidate is comfortable supporting multiple team members with different management and communication styles and knows how to shift priorities, stay organized, and keep things moving. Previous commercial real estate or property management experience is a plus!

• Serve as a first point of contact by answering phones and greeting tenants, vendors, and visitors.


• Provide administrative support to multiple members of the property management team.


• Receive and process rent payments.


• Maintain Certificates of Insurance (COIs) and related documentation.


• Schedule and coordinate conference room reservations.


• Create, assign, and follow up on maintenance work orders.


• Maintain accurate records and assist with filing, data entry, and general office organization.


• Conduct occasional property walks to identify maintenance or janitorial needs and communicate items to the appropriate team members.


• Assist with special projects and other administrative duties as needed.

What we're looking for in an Administrative Assistant

• Commercial real estate or property management experience is highly preferred.


• Strong organizational and multitasking skills.


• Professional, friendly, and comfortable communicating with a variety of people.


• Flexible and adaptable when working with different personalities and work styles.


• Dependable, detail-oriented, and willing to jump in where needed.

This is an excellent opportunity for someone who enjoys being the go-to administrative support person for a collaborative commercial real estate team and appreciates a position where no two days are exactly the same.

Please note that Compensation and Benefits are set by our clients and REP cannot be held responsible for any changes in benefits or final compensation offered for a position. Benefits are available in accordance with THE HEALTHY FAMILIES & WORKPLACES ACT (\"HFWA\").

All information on this position is subject to change.