Administrative Assistant

Burjline Builders; Fort Lauderdale (FL); On-site; USD 28,000 - 37,000; Full time

Benefits offered by this job

Competitive pay

Career development

Team environment

Healthcare-focused organization

Job summary

Doctor Management Service in Fort Lauderdale, FL is hiring an Administrative Assistant for a full-time role supporting the medical billing and coding teams. The position focuses on managing communications, coordinating meetings, organizing files, and preparing essential documents.

The ideal candidate has strong Microsoft Office skills, excellent communication, and the ability to work independently in a healthcare environment. Healthcare experience is preferred but not required.

Qualifications

• Proven experience as an Administrative Assistant or similar role.
• Excellent organizational and time-management skills.
• Strong proficiency in Microsoft Office.
• Outstanding written and verbal communication skills.
• Ability to handle sensitive client and patient information with discretion.

Responsibilities

• Manage incoming calls, emails, and other correspondence professionally.
• Schedule and coordinate meetings, appointments, and events.
• Maintain physical and digital filing systems, ensuring records are up-to-date.
• Assist in preparing reports, presentations, and other documents.
• Provide general administrative support to medical billing and coding teams to ensure efficiency.
• Handle sensitive client and patient information with confidentiality.

Skills

Organizational skills

Time management

Microsoft Office Suite

Communication skills

Independent work

Education

High school diploma or equivalent

Tools

MS Office Suite

Email/calendar software

Job description

Doctor Management Service is seeking a diligent and organised Administrative Assistant to join our team in Fort Lauderdale, Florida. This is a full-time position within a dynamic and supportive environment. As a key member of our team, you will be responsible for providing comprehensive administrative support, ensuring the smooth and efficient operation of our office. You will play a vital role in helping us deliver exceptional medical billing and coding services to physicians and healthcare facilities across the USA. This is an excellent opportunity for a proactive individual to contribute to a well-established company with over 15 years of experience in the healthcare industry.

Responsibilities

• Manage incoming calls, emails, and other correspondence in a professional and timely manner.
• Schedule and coordinate meetings, appointments, and company events.
• Maintain and organise physical and digital filing systems, ensuring all records are accurate and up-to-date.
• Assist in the preparation of reports, presentations, and other important documents.
• Provide general administrative support to our medical billing and coding teams to ensure operational efficiency.
• Handle sensitive client and patient information with the utmost discretion and confidentiality.
• Monitor and manage office supply levels, placing orders as required.
• Perform data entry tasks with a high degree of accuracy.

Qualifications

• Proven experience as an Administrative Assistant, Virtual Assistant, or in another relevant office support role.
• Excellent organisational and time-management skills, with the ability to prioritise tasks effectively.
• Strong proficiency in the entire Microsoft Office Suite (Word, Excel, Outlook, etc.).
• Outstanding written and verbal communication skills.
• A high level of attention to detail and a commitment to producing quality work.
• The ability to work independently and as a valued member of a team.
• Experience within the healthcare or medical billing industry is desirable but not essential.

Benefits

• Competitive hourly wage of $20.00 - $27.00 USD, based on experience.
• Opportunities for professional development and career progression.
• A supportive and collaborative team environment.
• The chance to be part of a reputable organisation dedicated to the success of healthcare professionals.