Physician Office Supervisor

AdventHealth; Port Charlotte (FL); On-site; USD 26,000 - 49,000; Full time

Benefits offered by this job

Medical, Dental, Vision Insurance

Life Insurance

Disability Insurance

Paid Time Off from Day One

403-B Retirement Plan

Parental Leave

Career Development

Well-being Resources

Mental Health Support

Pet Benefits

Job summary

AdventHealth in Port Charlotte, FL is seeking an experienced Medical Office Manager to lead a multi-practice physician office. You will coordinate staffing, scheduling and workflows to ensure high-quality patient care.

Responsibilities include overseeing billing practices, ensuring regulatory compliance, and managing budgets while supporting a collaborative team. This role requires strong communication and leadership in a fast-paced environment.

Qualifications

• High school diploma required.
• 2+ years of leadership experience in a medical setting or physician office management.
• Experience managing multiple practices or specialty practices.
• CMA/RMA/CCMA/NCMA/NRCMA/CMAC certification (or equivalent) required or preferred.
• Knowledge of HIPAA requirements and regulatory standards.

Responsibilities

• Lead and manage physician office operations across multiple practices.
• Coordinate staffing and on-call scheduling to ensure coverage.
• Oversee billing practices and reimbursement processes for cost efficiency.

Skills

MS Outlook

Excel

Word

PowerPoint

Verbal communication

Interpersonal skills

Time management

Leadership

Attention to detail

Education

High School Diploma

Tools

Electronic Health Records (EHR) systems

Job description

Our promise to you:

Joining AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.

All the benefits and perks you need for you and your family:

• Benefits from Day One: Medical, Dental, Vision Insurance, Life Insurance, Disability Insurance
• Paid Time Off from Day One
• 403-B Retirement Plan
• 4 Weeks 100% Paid Parental Leave
• Career Development
• Whole Person Well-being Resources
• Mental Health Resources and Support
• Pet Benefits

Schedule:

Full time

Shift:

Day (United States of America)

Address:

2400 Harbor Blvd

City:

Port Charlotte

State:

Florida

Postal Code:

33952

Job Description:

• Travel: Up to 75% travel between practices - North Port, Port Charlotte, Punta Gorda & Arcadia
• Shift: Rotating Schedule, 6:30AM/4:30 & 7:30-5:00PM

• Prepares and tracks data reflecting turnaround time and test results.
• Prepares and presents timely employee evaluations and coordinates the completion of employee competencies.
• Prepares, updates, and tracks department schedules to ensure adequate staffing coverage, including on-call schedules. Interprets and enforces appropriate policies and procedures.
• Ensures staff compliance with local, state, and federal regulations and maintains medical records in compliance with HIPAA requirements.
• Maintains updated Policies and Procedures manuals and ensures the office meets Safety and Infection Control standards.
• Acts as a liaison for patients and staff, responds to concerns, assists with physician credentialing, and provides reports and statistics as requested.
• Manages the physician affiliate office/department to ensure cost-effective and efficient operations while providing high-quality care.
• Regularly reviews billing practices to ensure appropriate physician and office reimbursement.
• Assists in the preparation of the annual budget and reviews and analyzes Responsibility and Expense Detail Reports.
• Takes corrective action to address negative variances and assigns payables and credits against budgetary categories.
• Ensures the correctness and timeliness of Accounts Receivable and Accounts Payable, including the security of money.
• Other duties as assigned.

Knowledge, Skills, and Abilities:

• Candidate must also be proficient and possess current working knowledge in the use of MS Outlook, Excel, Word, PowerPoint, and Internet.
• Must be proficient in the English language.
• Must be able to adapt easily to changes in the work environment.
• Excellent communication skills both written and verbal, interpersonal and organizational skills are also required.
• Job duties require self-motivation and persistence; along with strict, self-imposed time management and using discernment when prioritizing projects and daily workload. Seeks further education and personal growth.
• Must have knowledge of TJC requirements and local, state, and federal regulations.
• Knowledge of ICD-10 and CPT coding experience, CMS, Joint Commission and corporate quality indicators.
• Ability to greet patients and answering the telephone in a professional, pleasant and helpful manner.
• Candidates must possess excellent communication skills as well as knowledge of medical practice operations.
• Work requires interpersonal skills necessary to function as liaison between physicians, clinical and clerical staff as well as patients and their family members.
• Work requires knowledge of physician office policies, procedures, and equipment.
• Must be able to handle a fast-paced environment in a confident, professional manner. Must be a self-motivator, possessing a high level of judgment skills and initiative, along with the ability to prioritize and coordinate several tasks simultaneously, while retaining a confident, knowledgeable, and helpful demeanor.

Education:

• High School Grad or Equiv [Required]

Work Experience:

• 2+ years experience in leadership capacity [Required]
• Experience as a lead role in a medical setting or physician office manager [Required]
• Experience in management of multiple practices or specialty practices [Required]

Licenses and Certifications:

• Basic Life Support - CPR Cert (BLS) [Required]
• Certified Medical Assistant (CMA) [Required] OR
• Registered Medical Assistant (RMA) [Required] OR
• Certified Clinical Medical Assistant (CCMA) [Required] OR
• National Certified Medical Assistant (NCMA) [Required] OR
• Nationally Registered Certified Medical Assistant (NRCMA) [Required] OR
• Clinical Medical Assistant Certification (CMAC) [Required]
• Certified Medical Office Manager (CMOM) [Preferred]

Physical Requirements:

Physical Requirements - https://tinyurl.com/23km2677

Pay Range:

$19.22 - $35.75

Background Screening Requirement (Florida Law)

Certain positions are subject to Florida Level 2 background screening, including fingerprinting, as required by state law.

Applicants may review general information about Florida’s background screening requirements at the Florida Care Provider Background Screening Clearinghouse: https://info.flclearinghouse.com/

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.