Administrative Assistant

1st Choice &; Baltimore (MD); On-site; USD 38,000 - 48,000; Full time

Job summary

1st Choice is seeking an organized Administrative Assistant to support daily operations in a healthcare environment. The ideal candidate will handle clerical tasks, data entry, scheduling, and records management while maintaining confidentiality and professionalism.

Responsibilities include communication with physicians and staff, timekeeping support, and ensuring accurate databases. Strong MS Office skills, typing, and customer service are essential for success.

Qualifications

• High School Diploma or GED required.
• Minimum of 3 years of general clerical and/or administrative experience in a healthcare setting required.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and internet-based applications.
• Strong typing and data entry skills.

Responsibilities

• Provide administrative and clerical support to assigned departments and healthcare staff.
• Perform data entry, document preparation, filing, scheduling, and general office support functions.
• Maintain accurate records and databases.
• Communicate effectively with physicians, clinical staff, patients, visitors, and colleagues.
• Assist with timekeeping, scheduling, and departmental reporting as needed.
• Utilize department specific systems and software to support operational needs.
• Prioritize and manage multiple tasks while meeting deadlines.
• Ensure all information is handled with confidentiality.
• Deliver exceptional customer service and maintain positive working relationships across the organization.

Skills

Microsoft Office

Typing

Data entry

Verbal communication

Written communication

Interpersonal skills

Confidentiality

Customer service

Multitasking

Education

High School Diploma or GED

Tools

Smartsheet

Epic OpTime

Timekeeping/Workforce Management systems

Job description

JOB SUMMARY:
We are seeking a highly organized and detail oriented Administrative Assistant to support daily operations within a healthcare environment. The ideal candidate will possess strong administrative skills, excellent customer service abilities, and the capacity to manage multiple priorities while maintaining confidentiality and professionalism.

Key Responsibilities

• Provide administrative and clerical support to assigned departments and healthcare staff.
• Perform data entry, document preparation, filing, scheduling, and general office support functions.
• Maintain accurate records and databases.
• Communicate effectively with physicians, clinical staff, patients, visitors, and colleagues.
• Assist with timekeeping, scheduling, and departmental reporting as needed.
• Utilize department specific systems and software to support operational needs.
• Prioritize and manage multiple tasks while meeting deadlines.
• Ensure all information is handled with the highest level of confidentiality.
• Deliver exceptional customer service and maintain positive working relationships across the organization.

Hours:Monday - Friday 8:30AM - 5:00PM

Qualifications

Education

• High School Diploma or GED required.

Experience

• Minimum of 3 years of general clerical and/or administrative experience in a healthcare setting required.

Required Skills

• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and internet based applications.
• Excellent typing and data entry skills.
• Experience with at least one of the following systems:
  • Smartsheet
  • Epic OpTime
  • Timekeeping/Workforce Management systems
• Strong verbal, written, and interpersonal communication skills.
• Ability to effectively interact with medical staff, patients, visitors, and colleagues.
• Excellent organizational and filing skills with strong attention to detail.
• Ability to prioritize workload, work independently, and meet deadlines.
• Ability to maintain confidentiality and handle sensitive information.
• Ability to work under pressure and manage multiple responsibilities simultaneously.
• Demonstrated commitment to providing outstanding customer service.

Choose 1st Choice — we care about our people, offer great benefits, and create real opportunities to grow. With 20+ years of nationwide staffing success, we're here to help you thrive. We’re an equal opportunity employer and welcome all qualified applicants.