Administrative Assistant

SimplyLegal LLP; Florida; On-site; USD 23,000 - 28,000; Part time

Job summary

SimplyLegal LLP in Florida is seeking an Administrative Assistant who can maintain a steady, patient work style and handle repetitive tasks with accuracy.

The role is in-person, part-time, 8:30 a.m. – 5:30 p.m. on Monday, Wednesday and Friday, requires at least 1 year of experience and fluency in English and Spanish. Proficiency with Microsoft Office 365, reliable transportation, and a collaborative, team-oriented approach are essential; a background check will be conducted.

Qualifications

• At least 1 year of experience as an administrative assistant.
• Proficient in Microsoft Office 365.
• Fluent in English and Spanish, verbal and written.
• In-person position; able to work 8:30–5:30 Monday, Wednesday and Friday (Part Time).

Responsibilities

• Steady, unhurried pace.
• Unchanging environment, with support and encouragement from management.
• Customer service, team-oriented attitude; willingness to do what is expected.
• Detail-oriented performance; careful work.
• Make careful, guided decisions within clear guidelines with team support.
• Work harmoniously with the team throughout the process.

Skills

Bilingual English/Spanish

Microsoft Office 365

Customer service mindset

Team-oriented

Attention to detail

Reliable transportation

Stable, patient work style

Tools

Microsoft Office 365

Job description

If these words resonate with you, you’ll want to learn more about our Administrative Assistant role:Patient – Stable – Cooperative – Consistent – Supportive – Agreeable Ability to work at a steady pace – Long-term affiliation – Willing and helpful This job requires a patient and stable work style and consistency in dealing with repetitive routines. The job demands a cooperative, agreeable, and sympathetic listener who gets along with others and enjoys being helpful to them. A customer service, team-oriented focus is of utmost importance. The job requires attention to the details of work, handling them with better-than-average accuracy and with careful attention to the quality of the work. The focus is on working comfortably under close supervision within a stable, secure team. The pace of the job is steady and relatively unhurried, with an inclination to keep doing things the same way unless directed otherwise by a supervisor. When there is a change in the structure of work or scope of responsibility, ample time will be provided to learn the new work thoroughly with the opportunity for repetitive practice. If the job requires making decisions, such decisions will be made in close conference with the team and supervisors. When the job requires work to be completed under time pressures or in changing situations, management will provide close support and encouragement. Compensation: $17 - $20 hourly

Qualifications

• This is an IN PERSON position and must be able to work 8:30 a.m. to 5:30 p.m. Monday, Wednesday and Friday (Part Time)
• At least 1 year of experience as an administrative assistant
• Must be comfortable with technology and proficient in Microsoft Office 365
• Reliable transportation is required for completing out-of-office tasks
• Excellent/native English and Spanish, verbal and written, is REQUIRED
• You must have excellent spelling and grammar
• Bring your energy, positivity, and a “can-do” attitude to work every day
• You MUST be a positive person. If your middle name is “Drama,” you will not be successful here
• If you walk through life seeing opportunities where other people see problems, you will probably do well here
• If you find yourself thinking of why things can’t work instead of how they can, you will not be happy here
• Because we help individuals with very sensitive matters, every member of our team must be conscientious and trustworthy. We will be doing a background check and disqualifying anyone with a history of fraud, theft, embezzlement, or anything that is an indicator of dishonesty

Responsibilities

• Steady, unhurried pace
• Unchanging environment, with support and encouragement provided by management
• Customer service, team-oriented, willing to do what is expected
• Detail-oriented
• Need not take risks
• Careful, very cautious decisions made within clear guidelines and with the full support of the team and management
• Will work harmoniously with the team throughout the whole work process
• Unassuming, agreeable, relaxed communication style
• Approachable and easy-going
• Will respect and seek direction from others If delegation is required, will follow up in a caring, non-threatening manner