Administrative Assistant

The Hollister Group; Exton (PA); On-site; USD 34,000 - 40,000; Part time

Job summary

The Hollister Group is seeking an Administrative Assistant for a dynamic engineering and environmental client in Exton, PA. This temporary role supports a team of technical professionals, ensuring smooth office operations and efficient project administration.

Responsibilities include front desk duties, document drafting, vendor coordination, onboarding/offboarding, and calendar/meeting management. Requires 2–5 years of admin experience, MS 365, and a degree is preferred.

Qualifications

• 2–5 years of administrative or office management experience.
• Proficiency with Microsoft 365 (Word, Excel, PowerPoint, Teams) and Adobe Acrobat/Revu.
• Exceptional written and verbal communication skills.
• Proven ability to multitask, prioritize, and work independently or collaboratively.
• A degree is highly preferred.

Responsibilities

• Drive front desk activities, including greeting visitors, handling phone inquiries, and managing mail services.
• Oversee daily office functions such as inventory management, ordering supplies, coordinating maintenance, and organizing workspaces.
• Foster effective vendor relationships to support office needs.
• Provide comprehensive administrative assistance to project teams and management.
• Draft, review, and format technical and general documents, including correspondence and certificates of insurance (COIs).
• Collaborate with staff to interpret instructions and address project requirements proactively.
• Facilitate onboarding and offboarding processes for staff and contractors.
• Organize meetings, reserve conference rooms, manage audiovisual arrangements, and coordinate catering services.
• Troubleshoot basic technical issues to ensure smooth daily operations.
• Perform additional administrative duties as assigned to support team productivity.

Skills

Communication skills

Organizational skills

Time management

Independent work

Education

Bachelor's degree preferred

Tools

Microsoft 365

Adobe Acrobat

Bluebeam Revu

Job description

Join Our Client as an Administrative Assistant – Make an Impact in a Dynamic Professional Environment!

Our client, a leading consulting engineering and environmental firm, is seeking a skilled Administrative Assistant to play a vital role in ensuring smooth office operations and supporting a team of technical professionals. If you thrive in a fast-paced setting, possess excellent organizational abilities, and enjoy delivering exceptional administrative support, this opportunity is perfect for you. Based in the Exton, PA area, you will become a key contributor to a dedicated team, helping to maintain seamless workflows and foster a productive work environment. This temporary position offers competitive pay and the potential for extension or permanent placement, depending on performance and business needs.

Compensation

$25.00 - $29.00 per hour

Responsibilities

• Drive front desk activities, including greeting visitors, handling phone inquiries, and managing mail services.
• Oversee daily office functions such as inventory management, ordering supplies, coordinating maintenance, and organizing workspaces.
• Foster effective vendor relationships to support office needs.
• Provide comprehensive administrative assistance to project teams and management.
• Draft, review, and format technical and general documents, including correspondence and certificates of insurance (COIs).
• Collaborate with staff to interpret instructions and address project requirements proactively.
• Facilitate onboarding and offboarding processes for staff and contractors.
• Organize meetings, reserve conference rooms, manage audiovisual arrangements, and coordinate catering services.
• Troubleshoot basic technical issues to ensure smooth daily operations.
• Perform additional administrative duties as assigned to support team productivity.

Requirements

• 2–5 years of administrative or office management experience.
• Strong proficiency with Microsoft 365 (Word, Excel, PowerPoint, Teams) and Adobe Acrobat/Revu.
• Exceptional written and verbal communication skills.
• Proven ability to multitask, prioritize, and work independently or collaboratively.
• A degree is highly preferred.
• Demonstrated attention to detail, professionalism, and a sense of urgency in fast-paced environments.
• Excellent organizational and time management skills.
• Proven reliability, passion, and commitment to doing a high-quality job.

Our Commitment to Inclusion & Belonging

The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.