Administrative Assistant — Front Desk & Project Support

The Hollister Group; Exton (PA); On-site; USD 34,000 - 40,000; Part time

Job summary

The Hollister Group is seeking an Administrative Assistant for a dynamic engineering and environmental client in Exton, PA. This temporary role supports a team of technical professionals, ensuring smooth office operations and efficient project administration.

Responsibilities include front desk duties, document drafting, vendor coordination, onboarding/offboarding, and calendar/meeting management. Requires 2–5 years of admin experience, MS 365, and a degree is preferred.

Qualifications

• 2–5 years of administrative or office management experience.
• Proficiency with Microsoft 365 (Word, Excel, PowerPoint, Teams) and Adobe Acrobat/Revu.
• Exceptional written and verbal communication skills.
• Proven ability to multitask, prioritize, and work independently or collaboratively.
• A degree is highly preferred.

Responsibilities

• Drive front desk activities, including greeting visitors, handling phone inquiries, and managing mail services.
• Oversee daily office functions such as inventory management, ordering supplies, coordinating maintenance, and organizing workspaces.
• Foster effective vendor relationships to support office needs.
• Provide comprehensive administrative assistance to project teams and management.
• Draft, review, and format technical and general documents, including correspondence and certificates of insurance (COIs).
• Collaborate with staff to interpret instructions and address project requirements proactively.
• Facilitate onboarding and offboarding processes for staff and contractors.
• Organize meetings, reserve conference rooms, manage audiovisual arrangements, and coordinate catering services.
• Troubleshoot basic technical issues to ensure smooth daily operations.
• Perform additional administrative duties as assigned to support team productivity.

Skills

Communication skills

Organizational skills

Time management

Independent work

Education

Bachelor's degree preferred

Tools

Microsoft 365

Adobe Acrobat

Bluebeam Revu

Job description

The Hollister Group is seeking an Administrative Assistant for a dynamic engineering and environmental client in Exton, PA. This temporary role supports a team of technical professionals, ensuring smooth office operations and efficient project administration.

Responsibilities include front desk duties, document drafting, vendor coordination, onboarding/offboarding, and calendar/meeting management. Requires 2–5 years of admin experience, MS 365, and a degree is preferred.