Administrative Assistant

Service Corporation International; Deerfield Beach (FL); On-site; USD 40,000 - 54,000; Full time

Job summary

Service Corporation International in Deerfield Beach, FL is seeking an administrative associate to provide essential support across funeral home, cemetery, crematory, or combined facilities. You will schedule meetings, handle invoices, prepare presentations, transcribe notes, and assist with special projects and reports.

The role requires strong computer and word processing skills, excellent written and verbal communication, and the ability to handle confidential information with discretion and

Qualifications

• High school diploma or equivalent required
• Minimum 3 years in customer-focused, fast-paced environment
• Advanced computer, internet and word processing skills (typing 40–60 wpm)
• Ability to handle confidential information with discretion

Responsibilities

• Schedules meetings and makes travel arrangements
• Plans events and prepares expense reports
• Responds to inquiries in writing or verbally
• Enters contract details into information system
• Codes and scans invoices; processes AP and other accounting support transactions
• Maintains office supplies and equipment
• Administers HR processes including new hire paperwork and background checks
• Maintains SOX compliance and adheres to policies and procedures
• Trains others on policies and new initiatives
• Provides friendly assistance to all persons entering the location

Skills

Typing 40–60 wpm

Advanced computer skills

Word processing

Office equipment proficiency

Confidential information handling

Effective written and verbal comms

Compassion and integrity

Self-driven with minimal supervision

Education

High school diploma or equivalent

Tools

Calculators

Copiers

Printers

Job description

Our associates celebrate lives. We celebrate our associates.

Provides administrative support to a funeral home, cemetery, crematory or a combination of these facilities. Assists with special projects, research, and resolving problems. Schedules meetings, drafts memos, transcribes notes, creates presentations, generates reports, and prepares and monitors invoices and expenses.

JOB RESPONSIBILITIES

• Schedules meetings
• Makes travel arrangements
• Plans events
• Completes management expense reports
• Responds to inquiries in writing and or verbally
• Pulls monthly reports
• Enters contract details into information system and maintains other related documents
• Orders and checks memorial to ensure accuracy
• Processes annual funeral home and cemetery license renewals
• Codes and scans invoices
• Processes accounts payable and other accounting support transactions
• Receives incoming telephone calls and assist callers with any questions or comments, direct calls to appropriate team members
• Schedules call-in appointments for Sales
• Files and maintains customer information
• Maintains office and facility supplies as well as fax machines, copiers and network printers
• Prepares daily schedules
• Administers HR processes including new hire paperwork, background checks and bonus processing
• Maintains processes to ensure compliance with policies and procedures including SOX administration and audit
• Trains others on policies, procedures and new company initiatives
• Maintains a friendly attitude offering assistance and guidance to all persons entering the location

MINIMUM REQUIREMENTS

Education

• High school diploma or equivalent

Experience

• 3 years of experience working in a customer-focused and fast-paced professional environment

Knowledge, Skills and Abilities

• Must have advanced computer, internet and word processing (typing minimum of 40 – 60 wpm) skills
• Working knowledge of office equipment including calculators, copiers, printers, fax machines, telephone console
• Ability to handle confidential and sensitive information with discretion
• Effective communication skills, both orally and in writing
• High level of compassion and integrity
• Ability to follow instructions and work with minimal supervision

Postal Code: 33064

Category (Portal Searching): Administration and Clerical

Job Location: US-FL - Deerfield Beach