Administrative Assistant

Renewal by Andersen of St. Louis; Earth City (MO); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

HSA contributions

401(k) with company match

Annual bonus

Job summary

Renewal by Andersen of St. Louis is seeking an organized, detail-oriented Project Administrator to support the Project Management team and ensure projects move smoothly from scheduling through completion.

This is an in-office position. This role requires coordinating schedules, managing customer records, creating and maintaining project files, processing permits, and generating reports to keep stakeholders informed.

Qualifications

• 2+ years of administrative, scheduling, project coordination, or customer service experience
• Strong organizational and time management skills
• Excellent verbal and written communication skills
• High attention to detail and accuracy
• Proficiency with Microsoft Office and computer-based scheduling systems
• Ability to manage multiple priorities in a fast-paced environment

Responsibilities

• Coordinate schedules and appointments for Project Managers and Subcontractors
• Manage customer records and project information within company systems
• Create and maintain project files, order summaries, and documentation
• Process permits, approvals, and other project-related paperwork
• Update project statuses and generate reports as needed
• Coordinate job site visits and project meetings
• Manage Project Manager and Subcontractors calendars, including time-off requests and schedule adjustments
• Complete work orders and maintain accurate records
• Assist with special projects and process improvements
• Collaborate with multiple departments to ensure an outstanding customer experience

Job description

Schedule: Monday-Friday, 7:00 AM-4:00 PM (hours may vary based on business needs)

About Renewal by Andersen

Renewal by Andersen is the full-service window replacement division of Andersen Corporation, a company with over 120 years of industry leadership. We are the largest replacement window company in the United States and are committed to delivering an exceptional customer experience through quality products, professional installation, and outstanding service.

We are seeking an organized, detail-oriented Project Administrator to support our Project Management team and ensure projects move smoothly from scheduling through completion. This is an in-office position.

What You'll Do

• Coordinate schedules and appointments for Project Managers and Subcontractors
• Manage customer records and project information within company systems
• Create and maintain project files, order summaries, and documentation
• Process permits, approvals, and other project-related paperwork
• Update project statuses and generate reports as needed
• Coordinate job site visits and project meetings
• Manage Project Manager and Subcontractors calendars, including time-off requests and schedule adjustments
• Complete work orders and maintain accurate records
• Assist with special projects and process improvements
• Collaborate with multiple departments to ensure an outstanding customer experience

Qualifications

Required

• 2+ years of administrative, scheduling, project coordination, or customer service experience
• Strong organizational and time management skills
• Excellent verbal and written communication skills
• High attention to detail and accuracy
• Proficiency with Microsoft Office and computer-based scheduling systems
• Ability to manage multiple priorities in a fast-paced environment

Preferred

• Experience in construction, home improvement, project management, or service operations for large corporate company
• Scheduling or dispatching experience
• CRM experience
• Medical, Dental, Vision, and Life Insurance
• Health Savings Account (HSA) contributions
• 401(k) with company match
• Annual bonus opportunities

Time Off

• Paid Time Off (PTO)
• Paid Holidays
• Employee product discounts
• Supportive team environment

Why Join Us?

At Renewal by Andersen, you'll join a team that values Accountability, Collaboration, Excellence, Integrity, and Trust. Your work will directly support project success, customer satisfaction, and the continued growth of an industry-leading organization.

"Have nothing but great things to say about the window installation done today by John Hutchinson with Renewal by Andersen! He was friendly, personable and professional and did a great job installing. He did a great job of putting down roller pads and tarps with next to zero clean up. Would highly recommend them for any window replacement needed!"

Mark V.

"We had our new Renewal by Andersen windows installed on June 5th & 6th, 2025 and we LOVE them! The quality, beauty, and functionality are best-in-class! The whole experience from dinner presentation at Lazy River Grill, the initial in-home sales consultation and measurement, the regular communications from the salesman and concierge, and the installation team’s professionalism and skills made the process so seamless. This is the second home we have opted for Renewal windows and doors and have been delighted both times! Thank you Renewal by Andersen STL! "

Jeff C.

"I had an excellent experience with RbA STL. Our designer, Courtney, was great and the finished product is awesome. The installation was easy and the gentlemen left our home cleaner than they found it upon entering. I would recommend RbA STL - you’ll get tired from their constant contacts, and that’s a GOOD thing!"

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