Fabrication Oversight Administrative Coordinator

System One, Inc.; Bellevue (WA); Remote; USD 30,000 - 47,000; Full time

Job summary

System One, Inc. is seeking a Fabrication Oversight Administrative Coordinator to support the Fabrication Oversight team from a remote, offsite location. The role requires 3+ years in business/communications administration, strong writing, and meticulous document control in line with Natrium standards.

You will format and file reports, track actions, and coordinate information flow across departments while maintaining high confidentiality and accuracy in a fast-paced environment.

Qualifications

• Minimum of 3 years of experience in business, communications, or business administration.
• Experience must include Administrative Support and Project Coordination responsibilities.
• Highly organized and detail-oriented, with a demonstrated high degree of accuracy.
• Proven ability to work under tight deadlines, manage multiple priorities, and self-prioritize workload.
• Adaptable and comfortable operating in a fast-paced, dynamic environment.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint); ability to quickly learn additional software-based tools.
• Strong technical writing, editing, and communication skills, with the ability to improve clarity and professionalism of technical documents.
• Strong understanding of the sensitive nature of working with controlled information; exercises sound judgment, problem-solving ability, and maintains the highest levels of confidentiality and integrity.
• Demonstrated ability to regularly and consistently report status and track deliverables to the manager.
• Professional, positive, and collaborative demeanor; able to interact effectively with all levels of the organization.
• Excellent written communication and interpersonal skills, with a service-oriented mindset.
• Team player who can assess when to act autonomously and when to coordinate with others or seek leadership input.
• High degree of trust and integrity, open communication style, respect for others, and a strong desire to foster teamwork and a positive work environment.

Responsibilities

• Review reports prepared by the Fabrication Oversight team to ensure clarity, conciseness, and consistency.
• Format reports using word processing and related tools to ensure a professional, technically appropriate presentation aligned with Natrium standards.
• Enter approved reports into the appropriate Natrium document repository, ensuring proper naming, metadata, and routing as required.
• Assist with tracking action items and follow-ups identified in oversight, surveillance, and assessment reports, including status updates and reminders.
• Serve as a central administrative point of contact for all oversight and assessment reports, helping to coordinate information flow within the team and to other stakeholders.
• Provide general administrative support, including data entry, document preparation, filing, and records management in accordance with internal requirements.
• Support cross-departmental communication and information sharing.
• Assist with ad hoc administrative and coordination tasks as assigned.

Skills

Time management

Attention to detail

Strong written communication

Interpersonal skills

Problem-solving

Ability to prioritize

Team player

Adaptability

Confidentiality

Project coordination

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Document management systems

Job description

Job Title: Fabrication Oversight Administrative Coordinator

Type: Long-term Contract

Work Model: Remote – offsite

Responsibilities

• Review reports prepared by the Fabrication Oversight team (e.g., Fabrication Oversight reports, Supplier Capability and Capacity reports) to ensure clarity, conciseness, and consistency.

• Format reports using word processing and related tools to ensure a professional, technically appropriate presentation aligned with Natrium standards.

• Enter approved reports into the appropriate Natrium document repository, ensuring proper naming, metadata, and routing as required.

• Assist with tracking action items and follow-ups identified in oversight, surveillance, and assessment reports, including status updates and reminders.

• Serve as a central administrative point of contact for all oversight and assessment reports, helping to coordinate information flow within the team and to other stakeholders.

• Provide general administrative support, including data entry, document preparation, filing, and records management in accordance with internal requirements.

• Support cross-departmental communication and information sharing.

• Assist with ad hoc administrative and coordination tasks as assigned.

Requirements

• Minimum of 3 years of experience in business, communications, or business administration.

• Experience must include Administrative Support and Project Coordination responsibilities.

• Highly organized and detail-oriented, with a demonstrated high degree of accuracy.

• Proven ability to work under tight deadlines, manage multiple priorities, and self-prioritize workload.

• Adaptable and comfortable operating in a fast-paced, dynamic environment.

• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint); ability to quickly learn additional software-based tools.

• Strong technical writing, editing, and communication skills, with the ability to improve clarity and professionalism of technical documents.

• Strong understanding of the sensitive nature of working with controlled information; exercises sound judgment, problem-solving ability, and maintains the highest levels of confidentiality and integrity.

• Demonstrated ability to regularly and consistently report status and track deliverables to the manager.

• Professional, positive, and collaborative demeanor; able to interact effectively with all levels of the organization.

• Excellent written communication and interpersonal skills, with a service-oriented mindset.

• Team player who can assess when to act autonomously and when to coordinate with others or seek leadership input.

• High degree of trust and integrity, open communication style, respect for others, and a strong desire to foster teamwork and a positive work environment.

System One, and its subsidiaries including Joulé and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

Ref: #161-Managed Staffing Charlotte

System One, and its subsidiaries including Joulé, ALTA IT Services, CM Access, TPGS, and MOUNTAIN, LTD., are leaders in delivering workforce solutions and integrated services across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible full-time employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.