Administrative Assistant

Dexian; Denton (TX); On-site; USD 25,000 - 39,000; Full time

Job summary

Dexian seeks an Administrative Support Assistant to back multiple executives in a fast-paced tech environment. You will act as a gatekeeper, manage schedules, coordinate communications, and support a productive, positive team culture.

The role requires strong organizational skills, excellent written and verbal communication, and the ability to multitask across busy leaders and initiatives. Dexian emphasizes equal opportunity employment and a collaborative workplace.

Qualifications

• Bachelor's Degree required.
• Two+ years of administrative experience required.
• Two+ years of experience with Google or Microsoft Office Suite.

Responsibilities

• Manage daily calendars for multiple executives and adjust schedules as needed.
• Arrange and reserve conference rooms, catering, AV, and other services for meetings.
• Coordinate travel arrangements and prepare expense reports promptly.
• Support team activities and events and maintain relationships across the organization.
• Prepare professional business communications (memos, letters, emails).
• Participate in general administrative duties and distribute mail.

Skills

Calendar management

Executive support

Microsoft Office

Google Workspace

Travel arrangements

Communication

Education

Bachelor's Degree

Tools

Video conferencing

Job description

Seeking an exceptionally bright, self-motivated, and experienced Administrative Support Assistant. This pivotal role supports multiple executives, ranging from Director to Managing Vice President level, within a fast-paced, tech-savvy environment and contributes significantly to a well-run, efficient, productive, and happy team.

As an expert multitasker, Administrative Assistants perform an array of administrative functions to free up their leaders to focus on department and company goals. You will act as the gatekeeper and extension of executives, handling critical administrative tasks and supporting the efficient running of the organization. In this role, you will often find yourself in the center of the team, disseminating information for your leaders and supporting relationship building within the team.

Responsibilities:

• Managing daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes
• Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences
• Coordinate travel arrangements and create expense reports in a timely manner
• Drive key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies, and social events)
• Prepare professional business communication documents including memos, letters, and emails
• Build and maintain good business relationships with executives and administrative staff across the organizations
• Participation in general administrative duties (copying), distributing mail, ad-hoc projects, committees, and/or group events
• Promote a fun and team-oriented work environment

Basic Qualifications:

• Bachelor's Degree
• At least 2 years of Administrative experience
• At least 2 years of experience in Google Suite or Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)

Preferred Qualifications:

• 4+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment
• 3+ years of calendar management supporting multiple executives
• 1+ year of meeting and event planning experience
• Experience setting up video conference and Zoom/Skype technology for meeting user
• Experience planning ahead and managing time effectively
• Excellent written and verbal communications
• Excellent organizational skills

Dexian stands at the forefront of Talent + Technology solutions with a presence spanning more than 70 locations worldwide and a team exceeding 10,000 professionals. As one of the largest technology and professional staffing companies and one of the largest minority-owned staffing companies in the United States, Dexian combines over 30 years of industry expertise with cutting-edge technologies to deliver comprehensive global services and support.

Dexian connects the right talent and the right technology with the right organizations to deliver trajectory-changing results that help everyone achieve their ambitions and goals. To learn more, please visit https://dexian.com/.

Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.