Administrative Assistant

Prestige Staffing; Decatur (GA); On-site; USD 25,000 - 29,000; Full time

Job summary

Prestige Staffing is seeking an Administrative Assistant for an onsite, contract role in Decatur, GA. The position focuses on organization, calendar coordination, travel arrangements, and supporting leadership with detailed administrative duties.

You will back up an Executive Assistant as needed, manage materials and communications, and help with events and special projects. Typical hours are 8:15am–5:00pm, Monday–Friday, 40 hours weekly, onsite in Decatur.

Qualifications

• High school diploma (or equivalent).
• 2+ years of administrative experience supporting leadership/management.
• Strong organization/time management skills with ability to juggle priorities.
• Excellent written/verbal communication and attention to detail.
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) and Teams/Zoom.
• Professional discretion handling confidential information.

Responsibilities

• Schedule and coordinate a high volume of internal/external meetings
• Prepare materials, take accurate meeting minutes, and distribute follow-ups
• Maintain calendars and support day-to-day scheduling needs
• Coordinate travel (flights, lodging, transportation, itineraries)
• Assist with expense reimbursements and credit card reconciliation
• Draft/proofread correspondence, presentations, and reports
• Maintain organized electronic/paper filing with confidentiality and discretion
• Support planning for events (board meetings, community engagement, etc.)
• Assist with special projects and process improvements as assigned

Skills

calendar management

meeting coordination

communication

discretion handling confidential info

Education

High school diploma or equivalent

Tools

Microsoft Office

Teams/Zoom

Job description

Administrative Assistant (Contract) — Onsite — Decatur, GA

Pay: $18–21/hr (W2)

Schedule: 40 hrs/week | Monday–Friday (typical hours around 8:15am–5:00pm)

Duration/Reason: Contract coverage while an employee is out on FMLA

Location: Onsite in Decatur, GA 30030. Occasional local travel in Atlanta area may be needed for off-site meetings.

Position Summary

We’re seeking an organized, proactive Administrative Assistant to provide administrative and operational support in a fast-paced environment. This role supports leadership with heavy calendar/meeting coordination, minutes, logistics, travel arrangements, expense support, and general administrative duties. You’ll also serve as backup support to an Executive Assistant as needed.

Key Responsibilities

• Schedule and coordinate a high volume of internal/external meetings
• Prepare materials, take accurate meeting minutes, and distribute follow-ups
• Maintain calendars and support day-to-day scheduling needs
• Coordinate travel (flights, lodging, transportation, itineraries)
• Assist with expense reimbursements and credit card reconciliation
• Draft/proofread correspondence, presentations, and reports
• Maintain organized electronic/paper filing with confidentiality and discretion
• Support planning for events (board meetings, community engagement, etc.)
• Assist with special projects and process improvements as assigned

Required Qualifications

• High school diploma (or equivalent)
• 2+ years of administrative experience supporting leadership/management
• Strong organization/time management skills with ability to juggle priorities
• Excellent written/verbal communication and attention to detail
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) and Teams/Zoom
• Professional discretion handling confidential information

Work Environment

Professional office environment; primarily onsite. May require occasional flexibility for early/late meetings or off-site support. Light lifting up to ~20 lbs may occur.

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