Administrative Assistant 3 4P/846

4p-Consulting-Inc.; Atlanta (GA); On-site; USD 42,000 - 54,000; Part time

Job summary

Southern Company Services in Atlanta, GA is seeking an experienced Administrative Assistant III to provide high‑level administrative and office support to directors, managers, and staff in a fast‑paced professional environment.

The ideal candidate will excel in calendar management, meeting coordination, travel arrangements, email communications, document preparation, and proactive office administration, ensuring accuracy, confidentiality, and smooth daily operations.

Qualifications

• 5–10 years of administrative, executive support, or office management experience.
• Strong calendar and meeting management experience.
• Experience coordinating travel and business logistics.
• Proficiency with Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
• Experience with spreadsheets, databases, and presentation software.
• Strong proofreading, document review, and written communication skills.
• Excellent organizational and time-management abilities.
• Attention to detail and accuracy.
• Ability to learn new tasks and systems quickly.
• Ability to manage multiple priorities in a changing environment.
• Strong problem-solving and decision-making skills.
• Professional-level verbal and written communication skills.

Responsibilities

• Provide administrative support to directors, managers, and staff.
• Manage calendars, appointments, meetings, and scheduling.
• Coordinate travel arrangements and related logistics.
• Send, receive, and respond to professional emails and communications.
• Field and route telephone calls.
• Compile meeting notes and track action items.
• Plan meetings, including room coordination, logistics, and catering.
• Organize, maintain, and file administrative documentation.
• Prepare, review, format, and proofread documents, emails, presentations, and reports.
• Maintain spreadsheets, databases, presentations, and other business records.
• Prioritize daily workload and manage multiple deadlines.
• Provide proactive solutions to administrative and operational issues.

Skills

Administrative Support

Executive Support

Calendar Management

Meeting Coordination

Travel Arrangements

Document Management

Proofreading

Time Management

Communication Skills

Stakeholder Management

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Title: Administrative Assistant III
Client: Southern Company Services
Location: Atlanta, GA, 30308
Contract: 6 Months
Experience: 5–10 Years

Job Summary

We are seeking an experienced Administrative Assistant III to provide high-level administrative and office support to directors, managers, and staff in a fast-paced professional environment.

The ideal candidate will have strong experience with calendar management, meeting coordination, travel arrangements, email communication, action-item tracking, document preparation, event support, and office administration.

Key Responsibilities

• Provide administrative support to directors, managers, and staff.
• Manage calendars, appointments, meetings, and scheduling.
• Coordinate business travel arrangements and related logistics.
• Send, receive, and respond to professional emails and communications.
• Field and route telephone calls.
• Compile meeting notes and track action items.
• Send reminders and follow up on outstanding tasks.
• Plan meetings, including room coordination, logistics, and catering.
• Arrange deliveries and coordinate office-related requests.
• Support key employee events, including birthdays, illnesses, bereavements, and other special occasions.
• Manage office supplies and maintain appropriate inventory levels.
• Organize, maintain, and file administrative documentation.
• Prepare, review, analyze, format, and proofread documents, emails, presentations, and reports.
• Maintain spreadsheets, databases, presentations, and other business records.
• Prioritize daily workload and manage multiple competing deadlines.
• Provide proactive solutions to administrative and operational issues.
• Handle confidential and sensitive information professionally.

Required Qualifications

• 5–10 years of administrative, executive support, or office management experience.
• Strong calendar and meeting management experience.
• Experience coordinating travel and business logistics.
• Strong proficiency with Microsoft Office applications, including:
  • Outlook
  • Word
  • Excel
  • PowerPoint
• Experience working with spreadsheets, databases, and presentation software.
• Strong proofreading, document review, and written communication skills.
• Excellent organizational and time-management abilities.
• Strong attention to detail.
• Ability to learn new tasks and systems quickly.
• Ability to manage multiple priorities in a rapidly changing environment.
• Strong problem-solving and decision-making skills.
• Professional-level verbal and written communication skills.

Preferred Skills

• Experience supporting directors, senior managers, or executive-level professionals.
• Experience tracking action items and coordinating follow-up activities.
• Experience planning business meetings and employee events.
• Strong customer service and stakeholder-management skills.

Key Skills

Administrative Support | Executive Support | Calendar Management | Meeting Coordination | Travel Arrangements | Microsoft Outlook | Excel | Word | PowerPoint | Action Item Tracking | Meeting Notes | Event Coordination | Document Management | Proofreading | Office Administration