Administrative Assistant

Monroechamber; Davenport (IA); On-site; USD 26,000 - 29,000; Full time

Job summary

QPS Employment Group is recruiting for an Administrative Assistant in Davenport, IA. This full-time role offers $19.00-$21.00 per hour and the potential for hire after performance.

The position involves processing invoices, accounts payable/receivable support, answering calls, assisting customers in person or by email, and maintaining organized filing systems. Strong organizational and communication skills are essential. Experience with accounting or printing software is preferred.

Qualifications

• Strong organizational skills with the ability to multitask in a fast-paced environment.
• Excellent customer service, communication, and interpersonal skills.
• High attention to detail and accuracy.
• Proficiency with computers and Microsoft Office programs.
• Experience with accounting software or print management software is preferred.
• Ability to work independently while contributing to a team environment.
• Previous experience in office administration, bookkeeping, customer service, or commercial printing is preferred.

Responsibilities

• Enter vendor bills and maintain accurate accounting records.
• Prepare and process customer invoices accurately and in a timely manner.
• Monitor accounts receivable and follow up on past-due customer invoices.
• Answer incoming phone calls and direct inquiries professionally.
• Assist customers in person, by phone, and via email with order questions and general support.
• Maintain organized paper and electronic filing systems.
• Support front-office bindery operations by organizing, checking, and preparing completed jobs for delivery or customer pickup.
• Contact customers regarding completed orders awaiting pickup.
• Review and manage outsourced (sublet) work, ensuring purchase orders, vendor invoices, and customer billing are accurate.
• Review work orders for completeness and accuracy.
• Communicate with production staff to help ensure jobs move efficiently through the shop.
• Perform general administrative and office support duties as assigned.

Skills

Organizational skills

Customer service

Communication

Multitasking

Attention to detail

Microsoft Office

Tools

Accounting software

Print management software

Microsoft Office

Job description

Position Title: Administrative Assistant Wage: $19.00-$21.00 per hour

QPS Employment Group has a great Administrative Assistant position at a company in Davenport, IA. This position has the opportunity for hire.

Administrative Assistant Responsibilities include but are not limited to:

• Enter vendor bills and maintain accurate accounting records.
• Prepare and process customer invoices accurately and in a timely manner.
• Monitor accounts receivable and follow up on past-due customer invoices.
• Answer incoming phone calls and direct inquiries professionally.
• Assist customers in person, by phone, and via email with order questions and general support.
• Maintain organized paper and electronic filing systems.
• Support front-office bindery operations by organizing, checking, and preparing completed jobs for delivery or customer pickup.
• Contact customers regarding completed orders awaiting pickup.
• Review and manage outsourced (sublet) work, ensuring purchase orders, vendor invoices, and customer billing are accurate.
• Review work orders for completeness and accuracy.
• Communicate with production staff to help ensure jobs move efficiently through the shop.
• Perform general administrative and office support duties as assigned.

Administrative Assistant Requirements:

• Strong organizational skills with the ability to multitask in a fast-paced environment.
• Excellent customer service, communication, and interpersonal skills.
• High attention to detail and accuracy.
• Proficiency with computers and Microsoft Office programs.
• Experience with accounting software or print management software is preferred.
• Ability to work independently while contributing to a team environment.
• Previous experience in office administration, bookkeeping, customer service, or commercial printing is preferred.

About us:

QPS Employment Group is a full-service staffing firm comprised of dedicated and passionate people with over 50 offices throughout the United States. We place great people with great companies in industrial, skilled trades, administrative, manufacturing, general labor and professional employment. Hiring immediately!

Why Work with QPS?

• Access to sought-after positions with leading employers
• Dedicated placement specialists who will guide you through every step of the job search process
• Best of all, our job matching and resume assistance services are 100% free to job seekers and we will never ask you to pay a fee!

Please note that QPS Employment Group may use a virtual recruiting assistant to help screen and schedule candidates efficiently. All information collected through this process is used solely for employment purposes and is handled securely in accordance with our privacy policy.

We are proud to be an equal opportunity employer.