Administrative Assistant

Service Corporation International; Crystal Lake (FL); On-site; USD 38,000 - 54,000; Full time

Job summary

Service Corporation International seeks an administrative professional to support a funeral home, cemetery, crematory or combinations of these facilities. You will schedule meetings, draft memos, transcribe notes, create presentations, generate reports, and prepare and monitor invoices and expenses.

You will handle accounts payable, license renewals, HR paperwork, and monthly expense reports while maintaining confidential information with discretion.

Qualifications

• High school diploma or equivalent.
• 3 years of experience in a customer-focused, fast-paced professional environment.
• Advanced computer, internet and word processing skills (40–60 wpm).
• Ability to handle confidential information with discretion.
• Effective written and verbal communication with high integrity.

Responsibilities

• Schedules meetings and makes travel arrangements.
• Plans events, drafts memos and transcribes notes.
• Generates reports, prepares invoices and monitors expenses.
• Responds to inquiries in writing or verbally.
• Processes accounts payable and license renewals.
• Maintains documents in information systems and prepares HR paperwork.
• Trains others on policies and company initiatives.
• Ensures compliance with policies and SOX procedures.

Skills

Customer service

Communication skills

Discretion

Organizational skills

Typing 40–60 wpm

Office software proficiency

Education

High school diploma or equivalent

Tools

Information system

SOX compliance tools

Job description

Our associates celebrate lives. We celebrate our associates.Provides administrative support to a funeral home, cemetery, crematory or a combination of these facilities. Assists with special projects, research, and resolving problems. Schedules meetings, drafts memos, transcribes notes, creates presentations, generates reports, and prepares and monitors invoices and expenses.JOB RESPONSIBILITIESSchedules meetingsMakes travel arrangementsPlans eventsCompletes management expense reportsResponds to inquiries in writing and or verballyPulls monthly reportsEnters contract details into information system and maintains other related documentsOrders and checks memorial to ensure accuracyProcesses annual funeral home and cemetery license renewalsCodes and scans invoicesProcesses accounts payable and other accounting support transactionsReceives incoming telephone calls and assist callers with any questions or comments, direct calls to appropriate team membersSchedules call-in appointments for SalesFiles and maintains customer informationMaintains office and facility supplies as well as fax machines, copiers and network printersPrepares daily schedulesAdministers HR processes including new hire paperwork, background checks and bonus processingMaintains processes to ensure compliance with policies and procedures including SOX administration and auditTrains others on policies, procedures and new company initiativesMaintains a friendly attitude offering assistance and guidance to all persons entering the locationMINIMUM REQUIREMENTSEducationHigh school diploma or equivalentExperience3 years of experience working in a customer-focused and fast-paced professional environmentKnowledge, Skills and AbilitiesMust have advanced computer, internet and word processing (typing minimum of 40 – 60 wpm) skillsWorking knowledge of office equipment including calculators, copiers, printers, fax machines, telephone consoleAbility to handle confidential and sensitive information with discretionEffective communication skills, both orally and in writingHigh level of compassion and integrityAbility to follow instructions and work with minimal supervisionPostal Code: 33064Category (Portal Searching): Administration and ClericalJob Location: US-FL - Deerfield Beach