Administrative Assistant

Ultimate Staffing Services; Corpus Christi (TX); On-site; USD 28,000 - 30,000; Part time

Job summary

Ultimate Staffing Services is seeking an Administrative Assistant for Corpus Christi, Texas. This temporary, part-time role supports the team during peak season with strong organizational and communication skills, handling scheduling and front desk duties.

You will assist with client intake, manage multiple systems, and provide excellent customer service in a fast-paced environment.

Qualifications

• Strong phone, customer service, and interpersonal skills.
• Excellent organizational skills and attention to detail.
• Reliable, punctual, and able to work independently.
• Comfortable learning and navigating multiple software platforms.

Responsibilities

• Answer and direct incoming phone calls professionally and courteously.
• Schedule, reschedule, and confirm client appointments.
• Assist with client intake and onboarding processes.
• Welcome and assist visitors at the front desk.
• Manage front-office traffic and provide exceptional customer service.
• Support licensed agents with administrative and clerical tasks.
• Maintain accurate records and update information across multiple systems.
• Perform general office and administrative duties as needed.

Skills

Phone etiquette

Customer service

Organizational skills

Punctuality

Independent work

CRM familiarity

Microsoft Office

Scheduling

Tools

HubSpot

Outlook

Zoom Phone

CRM systems

Office 365

Job description

Administrative Assistant (JN -092026-429981) Corpus Christi, Texas

Salary: USD20 - USD22 per hour

Job Title: Administrative Assistant

Employment Type: Temporary (through mid-Dec), Part-Time (25-29 hours per week)

Pay: $20-$22/hr.

About the Opportunity

We are seeking a reliable and customer-focused Administrative Assistant to support our client’s team during their busiest season of the year. This individual will work alongside the current admin to help manage increased client traffic, scheduling demands, and administrative responsibilities.

This is an excellent opportunity for someone who enjoys a fast-paced office environment, has strong organizational and communication skills, and can efficiently manage multiple tasks and systems throughout the day.

Key Responsibilities

• Answer and direct incoming phone calls professionally and courteously
• Schedule, reschedule, and confirm client appointments
• Assist with client intake and onboarding processes
• Welcome and assist visitors at the front desk
• Manage front-office traffic and provide exceptional customer service
• Support licensed agents with administrative and clerical tasks
• Maintain accurate records and update information across multiple systems
• Perform general office and administrative duties as needed

Qualifications

• Strong phone, customer service, and interpersonal skills
• Excellent organizational skills and attention to detail
• Reliable, punctual, and able to work independently
• Comfortable learning and navigating multiple software platforms
• Proficient with Microsoft Office and Outlook
• Experience using scheduling or CRM systems is a plus
• Ability to multitask and work efficiently in a busy office environment

Candidates should be comfortable working with technology and learning new systems, including:

• HubSpot
• Microsoft Outlook and Office Suite
• Zoom Phone
• Various web-based business applications