Administrative Assistant

Al-Huda School; College Park (MD); Hybrid; USD 35,000 - 55,000; Full time

Job summary

Al-Huda School in College Park, MD is seeking an Administrative Assistant to support school administration, handle daily office tasks, and assist parents, students and staff.

The role requires proficiency in Microsoft Office and accounting software, with strong organizational skills and a proactive approach to maintaining records and coordinating events.

Qualifications

• Must be fluent in the Microsoft Office Suite.
• Good working knowledge of accounting and accounting software.

Responsibilities

• Answer and direct phone calls.
• Organize and schedule appointments.
• Plan meetings and take detailed minutes.
• Write and distribute emails, memos, letters, faxes and forms.
• Assist in preparing regularly scheduled reports.
• Maintain filing system and update office policies.
• Order supplies and liaise with vendors.
• Maintain contact lists and assist visitors, parents and students.
• Act as point of contact for internal and external stakeholders.
• Coordinate with senior admins to handle requests from managers.
• Support school administration to run the school effectively.
• Monitor attendance and related records.
• Maintain online databases on student progress.

Skills

MS Office proficiency

Accounting software knowledge

Tools

Accounting software

Job description

Administrative Assistant - Islamic School

Al-Huda School is a private non-profit Islamic educational institution located in College Park, Md. We strive to provide quality Islamic education for preschool through 12th grade. Our mission is to develop well-rounded students inspired by Islamic principles, excellent academics, and extracurricular activities, while seeking to prepare our students to live a God centered life rooted in the teachings of the Quran and authentic sunnah of Prophet Muhammad (peace be upon him).

Job Summary

Perform a variety of administrative and clerical tasks, including providing support to the school administration, assisting in daily office needs, addressing needs of parents, students, and staff,and managing our company’s general administrative activities.

Primary responsibilities

• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Submit and reconcile expense reports
• Provide general support to visitors, parents and students
• Act as the point of contact for internal and external stakeholders
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
• Assist school administrator in running the school in an effective manner.
• Monitor student fee dues and attendance.
• Maintain online database systems relating to students and their academic progress.
• Organize and control inventory controls of educational material, tools and kits.
• Assist school administrators in conducting cultural events, sports and games.
• Initiate and implement safety procedures in school premises.
• Ensure compliance of school guidelines, principles, laws and rules.

Candidate Qualification:

• Must be fluent in the Microsoft Office Suite
• Have good working knowledge of accounting and accounting software