School Office Assistant

Maarif Foundation USA; Bloomfield (NJ); On-site; USD 32,000 - 46,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Vision insurance

401(k)

Dental insurance

Free food & snacks

Job summary

Maarif School is seeking a friendly, organized Office Assistant to support daily school office operations, handle admissions and enrollment, and maintain student records while delivering excellent service to students, parents, staff and visitors.

The role requires strong communication, multitasking, and proficiency with Microsoft Office; a high school diploma is required, associate degree preferred, and experience in an office or school setting is helpful.

Qualifications

• High school diploma required; associate degree preferred.
• Prior office, administrative, or school experience preferred.
• Excellent customer service and communication skills.
• Strong organization and attention to detail.
• Ability to multitask and work independently.

Responsibilities

• Answer calls, emails, and greet students, parents, visitors.
• Schedule tours, meetings, and events.
• Maintain student records and SIS with confidentiality.
• Assist with admissions and enrollment processes.
• Prepare enrollment packets and required paperwork.
• Support Open Houses, orientations, and school events.
• Collaborate with staff to ensure smooth daily operations.

Skills

Customer service

Organizational skills

Multitasking

Communication skills

Education

High school diploma

Associate's degree

Tools

Microsoft Office

Outlook

Student Information System (SIS)

Job description

Benefits:

• Health insurance
• Paid time off
• Vision insurance
• 401(k)
• Dental insurance
• Free food & snacks

Maarif School is seeking a friendly, organized, and detail-oriented Office Assistant to support the daily operations of our school office. This position plays an important role in providing administrative support, assisting with admissions and enrollment, maintaining student records, and delivering excellent customer service to students, parents, staff, and visitors.

Responsibilities

• Answer phone calls, emails, and greet students, parents, visitors, and prospective families.
• Schedule appointments, school tours, meetings, and events.
• Maintain student attendance records, lunch counts, transportation documents, and uniform orders.
• Assist prospective families throughout the admissions and enrollment process.
• Provide information regarding admissions requirements, tuition, enrollment procedures, and school programs.
• Prepare enrollment packets and assist families with required paperwork.
• Process new enrollments, re-enrollments, transfers, and withdrawals.
• Maintain accurate student records and update the Student Information System (SIS).
• Collect, verify, and organize enrollment documents, including health records, immunizations, proof of residency, and other required forms.
• Request and process student records from previous schools.
• Prepare enrollment verification letters and process authorized student record requests.
• Organize and maintain electronic and paper filing systems while ensuring FERPA compliance.
• Prepare correspondence, reports, spreadsheets, and other administrative documents.
• Maintain office supplies and coordinate office equipment maintenance.
• Assist with Open Houses, orientations, graduations, parent meetings, and other school events.
• Collaborate with administrators and staff to support the daily operation of the school.
• Perform other administrative duties as assigned.

Qualifications

• High school diploma required; Associate's degree preferred.
• Previous office, administrative, or school experience preferred.
• Excellent customer service and communication skills.
• Strong organizational skills with attention to detail.
• Ability to multitask and work independently.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Experience with Student Information Systems (SIS) is a plus.
• Ability to maintain confidentiality and handle sensitive information.
• Valid driver's license with a clean driving record.

Join our team and make a meaningful impact by helping create a welcoming, organized, and supportive environment for our students, families, and staff. We look forward to hearing from you!