Administrative Assistant

100 Miami University; Cleveland (OH); On-site; USD 24,796 - 30,307; Full time

Job summary

Miami University is seeking an Administrative Assistant in the Nursing Department to perform a variety of complex administrative tasks supporting the department's daily operations.

This hourly position offers a 40-hour work week at $20.15 per hour. The role requires at least nine months of coursework beyond high school in Business Administration and three years of related experience, or an equivalent combination. Remote work may be approved, but is not guaranteed.

Qualifications

• Nine months of coursework or training beyond high school in Business Administration.
• Three years of related experience, or an equivalent combination of education and expertise.

Responsibilities

• Monitor and review unit operations to ensure smooth workflow and professional standards.
• Serve as an informational resource to staff; investigate and resolve problems or difficulties.
• Assist University staff, faculty, and students by answering inquiries and providing information.
• Oversee staff and assist in enforcing policies and procedures; establish schedules and review performance.
• Gather and analyze statistical information regarding department programs and activities; produce reports.
• Assist with financial and budgetary tasks such as preparing/monitoring budgets, processing fiscal reports, processing payments, and maintaining inventory of supplies.

Skills

Discretion & judgment

Professional communication

Supervisory skills

Office software proficiency

Tools

Office software

Job description

Job Title: Administrative Assistant – Nursing Department

Department: Nursing Department

Worker Type: Regular

Pay Type: Hourly

Hourly Rate: $20.15

Work Shift: Scheduled

Weekly Hours: 40

Benefit Eligible: Yes (Post‑Offer, Pre‑Employment Physical Required: No)

Job Summary

Perform a variety of complex administrative tasks involving discretion and moderate independent judgment related to the daily operations of a University nursing department administrative unit.

Essential Duties

• Monitor and review operations of the unit to ensure smooth workflow and professional standards.
• Serve as an informational resource to staff; investigate and resolve problems or difficulties.
• Assist University staff, faculty, and students by answering inquiries and providing information.
• Oversee staff and assist in enforcing policies and procedures; establish schedules and review performance.
• Gather and analyze statistical information regarding department programs and activities; produce reports.
• Assist with financial and budgetary tasks such as preparing/monitoring budgets, processing fiscal reports, processing payments, and maintaining inventory of supplies.

Minimum Qualifications

• At least nine months of coursework or training beyond high school in Business Administration and three years of related experience, or an equivalent combination of education and expertise.

Knowledge, Skills, and Abilities

• Knowledge of unit operations, policies, and procedures.
• Supervisory skills.
• Knowledge of computer and office applications.
• Research skills.

Additional Position Information

• Criminal background check required.
• All campuses are smoke‑ and tobacco‑free.
• This organization participates in E‑Verify.
• Remote work: approved positions may have remote work arrangements; these are not rights and may be modified or revoked by the University at any time.
• Reasonable accommodations for disabilities related to employment can be requested at [e-mail] or by calling 513‑529‑3560.

Equal Opportunity/Affirmative Action Statement

Miami University is an Equal Opportunity/Affirmative Action employer that encourages applications from protected veterans and individuals with disabilities. Harassment, discrimination, and retaliation on the basis of age, color, disability, gender identity or expression, genetic information, military status, national origin, pregnancy, race, religion, sex/gender, status as a parent or foster parent, sexual orientation, or protected veteran status are prohibited.

Contact

Inquiries regarding the position may be directed to Stephanie Nicely at [e-mail]. Review of applicant materials will begin three days after posting.