Administrative Assistant

Miami University; Oxford (OH); On-site; USD 20,664 - 34,440; Full time

Benefits offered by this job

Health benefits

Diversity initiatives

Job summary

Miami University seeks an Administrative Assistant to support the Communications and Marketing department. The role involves performing complex administrative tasks, ensuring smooth operations, and assisting staff, faculty, and students. Ideal candidates will have relevant coursework and supervisory experience while demonstrating knowledge of applicable policies and operational procedures.

Qualifications

• Requires nine months of related coursework and three years of experience.
• Knowledge of operations, policies, and procedures essential.
• Strong research skills and proficiency in computer applications required.

Responsibilities

• Oversee daily operations of University Communications and Marketing.
• Monitor workflow and ensure quality meets professional standards.
• Assist faculty and students; manage inquiries and provide information.

Skills

Supervisory skills

Knowledge of computer and office applications

Research skills

Education

Nine months of coursework in Business Administration

Job description

Administrative Assistant

$19.85 hr/G2

Job Description Summary

Established in 1809, Miami University is consistently ranked among the top 50 national public universities by U.S. News & World Report for providing students with an Ivy League-quality education at a public school price. Located in the quintessential college town of Oxford, Ohio—with regional campuses in Hamilton and Middletown, a learning center in West Chester, and a European study center in Luxembourg—Miami serves more than 21,600 undergraduates across 120 areas of study, and more than 2,500 graduate students through 70 master’s and doctoral degree programs.

Miami University’s Communications and Marketing department has been charged with building and maintaining the university’s brand on a local, regional, and national stage. This dynamic and award-winning team is comprised of nearly 70 marketing and communications professionals and is looking to hire an administrative assistant.

The administrative assistant will perform a variety of complex administrative tasks involving some discretion and requiring moderate amounts of independent judgment related to the oversight of the daily operations of University Communications and Marketing.

Duties/Physical Demands:

• Monitors and reviews operations of University Communications and Marketing; ensures smooth work flow; ensures work product meets professional standards. Serves as informational resource to staff; investigates and resolves problems or difficulties related to area of expertise. Assists University staff, faculty, and students; answers inquiries and provides information. May oversee staff; assists in the enforcement of policies and procedures; establishes schedules and reviews performance. Gathers and analyzes statistical information regarding University Communications and Marketing programs and activities; produces reports. May assist in the performance of various financial and budgetary tasks including preparing and monitoring budgets, preparing fiscal reports, or processing payments; may maintain inventory of supplies.

Minimum Qualifications:

Requires nine months of coursework or training beyond high school in Business Administration and three years of related experience, or an equivalent combination of education and expertise.

Required Knowledge, Skills, and Abilities:

• Knowledge of unit's operations, policies, and procedures Supervisory skills Knowledge of computer and office applications Research skills

Special Instructions to Applicants:

All applicants must submit a resume and cover letter.

Diversity Statement:

Miami University is committed to creating an inclusive and effective teaching, learning, research, and working environment for all.

For more information on Miami University’s diversity initiatives, please visit the Office of Institutional Diversity & Inclusion webpage. For more information on Miami University’s mission and core values, please visit the Mission and Core Values webpage.

EO/AA Statement/Clery Act: Miami University, an Equal Opportunity/Affirmative Action employer, encourages applications from minorities, women, protected veterans and individuals with disabilities. Miami University prohibits harassment, discrimination and retaliation on the basis of age (40 years or older), color, disability, gender identity or expression, genetic information, military status, national origin (ancestry), pregnancy, race, religion, sex/gender, status as a parent or foster parent, sexual orientation, or protected veteran status in its application and admission processes, educational programs and activities, facilities, programs or employment practices. Requests for reasonable accommodations for disabilities related to employment should be directed to [e-mail] or 513-529-3560.

As part of the University’s commitment to maintaining a healthy and safe living, learning, and working environment, we encourage you to read Miami University’s Annual Security & Fire Safety Report at: http://www.MiamiOH.edu/campus-safety/annual-report/index.html, which contains information about campus safety, crime statistics, and our drug and alcohol abuse and prevention program designed to prevent the unlawful possession, use, and distribution of drugs and alcohol on campus and at university events and activities. This report also contains information on programs and policies designed to prevent and address sexual violence, domestic violence, dating violence, and stalking. Each year, email notification of this website is made to all faculty, staff, and enrolled students. Written notification is also provided to prospective students and employees. Hard copies of the Annual Security & Fire Safety Report may be obtained from the Miami University Police Department at [phone].

Labor Law Posters for Applicants: Miami University is committed to providing up-to-date information from the Department of Labor to our applicants for employment. Here, you will find links to the current information regarding the Family and Medical Leave Act (FMLA), Equal Employment Opportunity (EEO), and the Employee Polygraph Protection Act (EPPA).

Benefits Eligible: Yes