Administrative Assistant

Upstate; City of Syracuse (NY); On-site; USD 36,000 - 48,000; Full time

Job summary

Upstate is seeking an Administrative Assistant in Syracuse to support scheduling, meetings, and calendars for the Transplant Leadership team, manage agendas and minutes, and assist with onboarding for new staff. You will also oversee office supplies, inventory, and help maintain the Transplant Center's social media calendar and account engagement.

The role emphasizes clear internal communication among clinical and administrative teams and coordination with patients, families, providers, and

Qualifications

• Associate's Degree and two years of relevant experience in an administrative role required. Proficient in MS Office and Excel; strong organizational, interpersonal and written/oral communication skills required

Skills

Organizational skills

Interpersonal skills

Written communication

Oral communication

Education

Associate's Degree

Tools

MS Office

Excel

Job description

Administrative Assistant

• Syracuse

• Administrative, Secretarial & Clerical

• Full-time

• Opening on: Mar 30 2026

• Kidney Acquisition


• State of New York


• TH Staff Assistant 2, NSSL1


• 88929


• UUP (State University Professional Services Unit)

Job Summary:

The Administrative Assistant will assist with scheduling and management of meetings, correspondence and calendars for the Transplant Leadership team. This role will support meeting agendas, minutes, follow through on action items as requested, maintain organized filing of information, both electronic and paper. Assist with onboarding of new staff related to supplies, workstations and orientation material needs. Manage office supply ordering, and inventory tracking for various Transplant related needs. Position will also support Upstate Transplant Center's social media calendar and assist in maintenance of the Upstate Transplant Center's social media accounts to include posting, comment management and community engagement. The Transplant Administrative Assistant plays a central role in managing and enhancing communication across the transplant program. This position ensures clear, consistent, and timely internal communication among clinical and administrative teams, and supports external communication with patients, families, referring providers, and community partners.

Minimum Qualifications:

Associate's Degree and two years of relevant experience in an administrative role required. Proficient in MS Office and Excel; strong organizational, interpersonal and written/oral communication skills required

Preferred Qualifications:

Previous administrative responsibilities in a health care organization and working knowledge of medical terminology.

Work Days:

Monday - Friday days hours dependent on operational need

Message to Applicants:

Recruitment Office: Human Resources