Clinical Support Assistant - Transplantation Center

KARIER; Stony Brook (NY); Presencial; USD 42.000 - 64.000; Jornada completa

Descripción de la vacante

Stony Brook Medicine is seeking a Clinical Support Assistant to provide executive support, interface with management levels, and uphold high standards of excellence. The role involves administrative duties, appointment coordination, record retrieval, and documentation in a fast-paced hospital environment.

Qualifications include an associate degree with at least 2 years of related experience, strong MS Office skills, and familiarity with Cerner, PowerChart, and Eclipse.

Formación

• Associate degree plus at least 2 years of related administrative experience.
• MS Office Suite (Word, Excel, PowerPoint) proficiency required.
• Verify degree via diploma or official transcript; upload with application.

Responsabilidades

• Provide administrative support for transplant administrator and transplant coordinators.
• Schedule transplant-related appointments and follow-ups with other services.
• Maintain IDX, answer calls, update department phone lists.
• Obtain medical records by contacting laboratories and physicians.
• Prepare written correspondence to patients, donors, and providers.

Conocimientos

Office management skills

Medical terminology

Proficiency in computer skills

Communication and organization

Educación

Associate degree

Herramientas

Cerner

PowerChart

Eclipse

MS Office Suite

Descripción del empleo

Position Summary

At Stony Brook Medicine, a Clinical Support Assistant is a valuable member of our team, who provides administrative and executive support and has the ability to interface with all levels of management throughout the hospital. Qualified candidates will demonstrate superior communication and organization skills while adhering to our high standard of excellence.

Duties of a Clinical Support Assistant may include but are not limited to the following\:

• Perform administrative support duties for transplant administrator and transplant coordinators
• Schedule pre transplant appointments, donor evaluation appointments and follow-up appointments with other services as needed.
• Maintain IDX, answer telephone calls, and update departmental telephone lists.
• Call laboratories, radiology offices, referring physicians and consulting physicians to obtain medical records for patient being evaluated, patients on the kidney waitlist and living donors.
• Complete written correspondence to patients, donors and outside providers as directed by clinical staff.
• Proficient in Cerner, Power chart, Eclipse
• Maintain current knowledge with ICD-10, CPT coding, and HIPPA compliant.
• Conduct initial screening for potential living donors
• Assist with chart review, data collection and data analysis as directed by the transplant administrator
• All other duties as assigned.

QUALIFICATIONS\:

Required Qualifications\: Associate degree and at least 2 years related experience in an administrative capacity. Please Note\: Verification of degree (e.g., diploma or official transcript) is required for this role. Upload of documentation must be included with your application for consideration. Experience in MS Office Suite inclusive of Word, Excel and PowerPoint. Office management skills, medical terminology, and proficiency in computer skills.

Preferred Qualifications\:

Experience working in a medical office including appointment setting and patient communication.

Posting Overview\:

This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date).

If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date. Please note, that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date.

• Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.
• All Hospital positions maybe subject to changes in pass days and shifts as necessary.
• This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.
• This function/position maybe designated as “essential.” This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.

Prior to start date, the selected candidate must meet the following requirements\:

• Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services*
• Complete electronic reference check with a minimum of three (3) professional references.
• Successfully complete a 4 panel drug screen*
• Meet Regulatory Requirements for pre employment screenings.
• Provide a copy of any required New York State license(s)/certificate(s).

Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.

*The hiring department will be responsible for any fee incurred for examination.

Anticipated Pay Range\:

The salary range for this position is listed below. This range reflects Stony Brook University Hospital’s good faith and reasonable estimate of potential compensation at the time of posting.

The final offer will be determined based on the candidate’s verified years of relevant, comparable experience. Please note that misrepresentation or inflation of experience may result in disqualification from the hiring process or termination of employment if hired.

Some positions may also include annual supplemental pay, such as\:

• Location Pay: for UUP, CSEA, and P