Transplant Data Management Assistant - FT - Day Shift

ECMC; Buffalo (NY); On-site; USD 32,000 - 40,000; Full time

Job summary

ECMC is seeking an Administrative/Clerical Support role to manage medical records and patient information for the Regional Center of Excellence for Transplantation and Renal Care. The position requires accuracy, knowledge of EMR systems, and timely data entry.

On-site, full-time role in Buffalo, NY, with responsibilities including data extraction, record maintenance, and coordination of information with regulatory bodies. Training staff on dictation systems and signing reports is also required.

Qualifications

• Graduation from high school or GED and three years of clerical healthcare experience, two of which involved maintaining patient medical records.

Responsibilities

• Maintain medical records and patient information databases for potential transplant patients.
• Extract information from medical records and enter data into logs and registries.
• Review records to ensure documentation meets regulatory requirements and transplant management systems.
• Identify missing information and coordinate follow-up to complete records.
• Attach transcribed reports to electronic medical records and related systems.
• Handle data requests in compliance with ECMCC guidelines and regulations.
• Maintain waiting lists for organ procurement and transplantation and communicate updates.
• Process charges to patient accounts through various stages of the transplant process.
• Train physicians on signing reports electronically and on dictation system setup.
• Perform data searches and prepare/distribute correspondence for medical staff.
• Scan, index, and quality-check documents.

Skills

Medical records

Electronic medical record system

Training others

Microsoft applications

Communication (oral & written)

Attention to detail

Data entry / filing

Education

High school diploma or GED

Tools

Electronic medical record system

Job description

Job Category: Administrative/Clerical Support

Requisition Number: TRANS005755

• Full-Time
• On-site

Locations

Showing 1 location

Description

HOURLY RANGE: $23.58 - $29.21

DISTINGUISHING FEATURES OF THE CLASS: The work involves performing various clerical functions related to the maintenance and distribution of medical information for the Regional Center of Excellence for Transplantation and Renal Care at the Erie County Medical Center Corporation. The incumbent maintains accurate and complete records as well as distributing information to associated parties in accordance with established guidelines. Work is performed under the direct supervision of an administrative or higher ranking employee. Supervision is not a function of the position. Does related work as required.

Typical Work Activities

• Maintains medical records and patient information database for potential transplant patients;
• Extracts patient information from medical records and enters information into appropriate logs and registries;
• Reviews medical records to ensure required information for regulatory agencies, Medical Bylaw requirements and transplantation management systems is documented;
• Reviews medical records for missing required information, notes instance of deficiencies and coordinates follow-up process with appropriate staff for incorporating outstanding information into medical records;
• Coordinates process for attaching transcribed reports to corresponding electronic medical records systems;
• Coordinates responses to requests for data and patient information in compliance with ECMCC and regulatory agencies guidelines;
• Maintains organ procurement and transplantation waiting list; coordinates communication of waiting list information with appropriate parties;
• Submits and monitors charges to patient accounts at various stages of the transplantation process;
• Trains attending physicians on signing reports electronically; trains new physicians on the dictation system including setup of dictation identifications;
• Performs data searches;
• Prepares and distributes correspondence for medical staff;
• Scans, indexes and performs quality checks on scanned documents;
• Prepares records for New York State Disability Insurance claims;
• Attends meetings, trainings and in-services as required.

Full Performance Knowledges, Skills, Abilities and Personal Characteristics

Thorough knowledge of modern filing and medical record keeping procedures including but not limited to paper, microfilm, scanned and electronic record; thorough knowledge of assembly order for medical records; good knowledge of regulatory agencies requirements as they related to medical record documentation; good knowledge of laws and regulations governing the completion of medical records; good knowledge of laws and regulations regarding the release of protected health information; good knowledge of medical terminology; good knowledge of transplant procedures; ability to work with an electronic medical record system; ability to train others; ability to maintain a variety of medical records neatly and accurately ability to utilize Microsoft applications; ability to work effectively with a wide range of people; ability to communicate effectively, both orally and in writing; ability to understand and follow detailed oral and written instructions; high degree of accuracy; dependability; capable of performing the essential functions of the position with or without reasonable accommodation.

Minimum Qualifications

• Graduation from high school or possession of a high school equivalency diploma and three (3) years of clerical experience in a healthcare setting, two (2) years of which included experience in maintain patient medical records.

NOTE: Verifiable part time and/or volunteer experience will be pro-rated toward meeting full time experience requirements.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.