Administrative Assistant

Queen City Med Mart, LLC; Cincinnati (OH); On-site; USD 36,000 - 52,000; Full time

Benefits offered by this job

401(k) matching

Dental insurance

Employee assistance program

Employee discount

Health insurance

Paid time off

Job summary

Queen City Med Mart, LLC seeks a highly organized Administrative Assistant to support leadership and keep day-to-day operations running smoothly.

This role involves coordinating calendars, handling correspondence, and assisting HR, marketing, and ops tasks in a fast-paced environment.

Qualifications

• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and follow tasks through to completion.
• Excellent written and verbal communication skills.
• Comfortable working independently and taking initiative.
• Proficiency with Microsoft Word, Excel, Outlook, and general office tech.
• Familiarity with AI tools like ChatGPT, Claude, Copilot to boost productivity.

Responsibilities

• Provide day-to-day administrative support to company leadership, including calendar coordination, correspondence, reminders, and follow-up.
• Help organize priorities, track outstanding tasks, and ensure action items are followed through to completion.
• Assist with communication and coordination between leadership, employees, vendors, and other departments.
• Prepare correspondence, reports, spreadsheets, and other materials using Microsoft Office.
• Maintain organized electronic and paper filing systems.
• Assist with general office operations, including supply ordering and document organization.
• Assist with basic HR administrative functions, including interview scheduling and onboarding paperwork.
• Help coordinate light marketing activities, such as gathering information and coordinating with vendors.
• Potentially assist with Amazon and other e-commerce administrative tasks, including product information and listings.
• Use AI-powered tools to assist with drafting, organizing information, research, task management, and communication.
• Identify opportunities to use technology and AI to improve efficiency and workflow.
• Assist leadership with adopting practical AI tools and processes for day-to-day ops.
• Respond professionally to phone and email inquiries while maintaining confidentiality.
• Help identify administrative needs and opportunities to improve organization.
• Assist with additional projects and operational tasks as needed.

Skills

Organizational skills

Attention to detail

Communication

Independent work

Microsoft Office

AI tools usage

Tools

Microsoft Word

Excel

Outlook

Job description

Description

Company Overview

Med Mart is a local medical equipment and supply company and one of the region’s largest mobility solutions providers. Family owned and operated for more than 30 years, we serve customers throughout the Greater Cincinnati and Dayton areas, including our Evendale and Kettering locations. Our mission is to help individuals maintain independence and improve quality of life through accessible healthcare products and mobility solutions.

Job Summary

We are seeking a highly organized, dependable, and proactive Administrative Assistant to support our leadership team and help keep day-to-day office operations running smoothly. This position is ideal for someone who enjoys staying organized, keeping track of details, following up on outstanding items, and helping projects move forward. The Administrative Assistant will provide direct administrative support to company leadership while also assisting with a variety of office, HR, marketing, and operational tasks.

The right person will be comfortable working in a fast-paced environment where priorities may change throughout the day and will be someone who can take initiative, communicate effectively, use technology and AI tools to work more efficiently, and help make sure important tasks do not fall through the cracks.

Responsibilities

• Provide day-to-day administrative support to company leadership, including calendar coordination, correspondence, reminders, and follow-up.
• Help organize priorities, track outstanding tasks, and ensure action items are followed through to completion.
• Assist with communication and coordination between leadership, employees, vendors, and other departments.
• Prepare correspondence, reports, spreadsheets, and other materials using Microsoft Office, including Word, Excel, and Outlook.
• Maintain organized electronic and paper filing systems.
• Assist with general office operations, including supply ordering, document organization, and other administrative needs.
• Assist with basic HR administrative functions, including interview scheduling and screening, onboarding paperwork, employee files, and document tracking.
• Help coordinate light marketing activities, such as gathering information, organizing materials, taking product photos, communicating with vendors, and assisting with project follow-up.
• Potentially assist with Amazon and other e-commerce administrative tasks, including product information, listings, order-related coordination, or account maintenance.
• Use AI-powered tools to assist with drafting, organizing information, research, task management, communication, and other administrative functions.
• Identify opportunities to use technology and AI to improve efficiency, organization, and workflow.
• Assist leadership with adopting practical AI tools and processes that support day-to-day operations.
• Respond professionally to phone and email inquiries while maintaining confidentiality.
• Help identify administrative needs and opportunities to improve organization and workflow.
• Assist with additional projects and operational tasks as needed.

Benefits

• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Paid time off

Work Location

In person

Requirements

• Previous administrative assistant, office assistant, executive support, or similar experience.
• Strong organizational skills and attention to detail.
• Demonstrated ability to manage multiple priorities and follow tasks through to completion.
• Comfortable working independently and taking initiative.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Word, Excel, Outlook, and general office technology.
• Comfortable using AI tools such as ChatGPT, Claude, Microsoft Copilot, or similar platforms to improve productivity and support administrative work.
• Willingness to learn and adapt to new technology.
• Professional judgment and discretion when handling confidential information.
• Experience with HR administration, marketing coordination, e-commerce, or Amazon Seller Central is preferred.
• Customer service or front desk experience is a plus.