Administrative Assistant

First Packaging Systems Inc.; Chino (CA); On-site; USD 30,000 - 34,000; Full time

Job summary

First Packaging Systems Inc. is seeking an organized administrative professional to scan and file customer invoices, manage calendars, coordinate staff meetings, and draft/edit documents. You will handle travel arrangements, ordering supplies, and assist with event planning.

Exceptional written and verbal communication is required, along with professional demeanor and the ability to multi-task under pressure. In-office, full-time position with DOE compensation.

Qualifications

• Must have intermediate level knowledge of Word and Excel.
• Must communicate clearly, professionally with customers, employees and vendors.
• Ability to work well under pressure and prioritize multiple tasks.
• Projects a professional image by meeting dress code standards.
• Team player attitude and strong written and verbal communication.

Responsibilities

• Scan and electronically file customer invoices.
• Schedule appointments and maintain calendars.
• Schedule and coordinate staff and other meetings.
• Write and edit documents, letters, reports and instructional documents.
• Making travel arrangements.
• Order supplies.
• Event Planning.

Skills

Communication skills

Time management

Team player

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

CRM Software

Project Management Tools

Job description

• Scan and electronically file customer invoices
• Schedule appointments and maintain calendars
• Schedule and coordinate staff and other meetings
• Write and edit documents, letters, reports and instructional documents.
• Making travel arrangements
• Order supplies
• Event Planning

Requirements

• Must have intermediate level knowledge of Word and Excel.
• Strong written and verbal communication skills.
• Projects a professional image by meeting First Packaging dress code standards.
• Ability to communicate in a clear, positive and professional manner with customers, employees and vendors.
• Ability to exercise good judgment and professional demeanor when interacting with customers, employees and vendors.
• Ability to work well under pressure, prioritize multiple tasks and consistently produce high-quality accurate work.
• Team player attitude.

First Packaging Systems is a solutions-based company seeking to provide exceptional experience within each interaction be it with team member, customer or supplier.

Skills

• Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook
• Calendar Management
• Email Management
• File Management
• Project Management Tools
• CRM Software

$22-$25 (DOE)

In-office

Location

Full-time

Employment Type

[e-mail]

Human Resources

If you have any questions please email our human resources dept.