Administrative Assistant & Events Coordinator

First Packaging Systems Inc.; Chino (CA); On-site; USD 30,000 - 34,000; Full time

Job summary

First Packaging Systems Inc. is seeking an organized administrative professional to scan and file customer invoices, manage calendars, coordinate staff meetings, and draft/edit documents. You will handle travel arrangements, ordering supplies, and assist with event planning.

Exceptional written and verbal communication is required, along with professional demeanor and the ability to multi-task under pressure. In-office, full-time position with DOE compensation.

Qualifications

• Must have intermediate level knowledge of Word and Excel.
• Must communicate clearly, professionally with customers, employees and vendors.
• Ability to work well under pressure and prioritize multiple tasks.
• Projects a professional image by meeting dress code standards.
• Team player attitude and strong written and verbal communication.

Responsibilities

• Scan and electronically file customer invoices.
• Schedule appointments and maintain calendars.
• Schedule and coordinate staff and other meetings.
• Write and edit documents, letters, reports and instructional documents.
• Making travel arrangements.
• Order supplies.
• Event Planning.

Skills

Communication skills

Time management

Team player

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

CRM Software

Project Management Tools

Job description

First Packaging Systems Inc. is seeking an organized administrative professional to scan and file customer invoices, manage calendars, coordinate staff meetings, and draft/edit documents. You will handle travel arrangements, ordering supplies, and assist with event planning.

Exceptional written and verbal communication is required, along with professional demeanor and the ability to multi-task under pressure. In-office, full-time position with DOE compensation.