Office Assistant

Marsh McLennan Agency; Lubbock (TX); On-site; USD 34,000 - 52,000; Full time

Job summary

Marsh McLennan Agency in Texas seeks an organized Office Coordinator to support daily mail, events, meetings, and office operations. The role ensures smooth logistics and professional service to colleagues and clients.

The position requires excellent communication, ability to manage multiple priorities, and proficient use of Word, Excel, and PowerPoint. Work is on-site, with a focus on events, office maintenance, and confidential document handling.

Qualifications

• Must be highly organized and able to work independently.
• Must be detail-oriented and very efficient.
• Must be flexible and have a great attitude.
• Must have the ability to manage multiple projects and priorities in a fast-paced environment.
• Must have excellent verbal and written communication skills.
• Must be proficient in Word, Excel and PowerPoint.

Responsibilities

• Sort and scan daily mail; Track checks received
• Support for executing office events
• Support for executing client/off-site events
• Coordinate office operational or maintenance needs with corporate contacts
• Coordinate food/catering orders, set up and clean up
• Prepare, print/copy, assemble/bind, etc. all materials for BI and EH&B client meetings, trainings, corporate events
• Coordinate technology requests for client meetings; Schedule in Office Space App
• Coordinate trainings; Lunch and Learns
• Coordinate executive communications, including taking calls, responding to emails and interfacing with colleagues and carriers
• Prepare internal and external corporate documents for team members and industry partners; ie Town Halls, office announcements, etc…
• Distribute time sensitive communication materials to appropriate parties
• Order office supplies and maintain inventory
• Be a culture ambassador for colleagues; work with spirit committee on office events
• Maintain an organized filing system of paper and electronic documents
• Uphold a strict level of confidentiality
• Provide exceptional customer service and assist colleagues and clients whenever necessary

Skills

Highly organized

Detail-oriented

Efficient

Flexible

Excellent communication

Time management

Independent

Customer service

Tools

Word

Excel

PowerPoint

Job description

• Sort and scan daily mail; Track checks received
• Support for executing office events
• Support for executing client/off-site events
• Coordinate office operational or maintenance needs with corporate contacts
• Coordinate food/catering orders, set up and clean up
• Prepare, print/copy, assemble/bind, etc. all materials for BI and EH&B client meetings, trainings, corporate events
• Coordinate technology requests for client meetings; Schedule in Office Space App
• Coordinate trainings; Lunch and Learns
• Coordinate executive communications, including taking calls, responding to emails and interfacing with colleagues and carriers
• Prepare internal and external corporate documents for team members and industry partners; ie Town Halls, office announcements, etc…
• Distribute time sensitive communication materials to appropriate parties
• Order office supplies and maintain inventory
• Be a culture ambassador for colleagues; work with spirit committee on office events
• Maintain an organized filing system of paper and electronic documents
• Uphold a strict level of confidentiality
• Provide exceptional customer service and assist colleagues and clients whenever necessary

REQUIREMENTS:

• Must be highly organized and able to work independently
• Must be detail-oriented and very efficient
• Must be flexible and have a great attitude
• Must have the ability to manage multiple projects and priorities in a fast-paced environment
• Must have excellent verbal and written communication skills
• Must be proficient in Word, Excel and PowerPoint