Administrative Assistant

First Packaging Systems; Chino (CA); On-site; USD 42,000 - 52,000; Full time

Job summary

First Packaging Systems in California is seeking an organized Administrative Assistant to support daily operations, greet visitors, answer phones, process sales orders, and coordinate meetings.

You will manage calendars, travel arrangements, vendor interactions, and document preparation while maintaining a professional image and accurate records. This role requires strong MS Word/Excel skills and a customer-friendly approach.

Qualifications

• Intermediate level knowledge of Word and Excel.
• Strong written and verbal communication skills.
• Projects a professional image by meeting First Packaging dress code standards.
• Ability to communicate in a clear, positive and professional manner with customers, employees and vendors.
• Ability to exercise good judgment and professional demeanor when interacting with customers, employees and vendors.
• Ability to work well under pressure, prioritize multiple tasks and consistently produce high-quality accurate work.
• Team player attitude.
• Strong customer service orientation.

Responsibilities

• Greet visitors
• Answer phones
• Enter sales orders
• Expediting
• PO Acknowledgements
• Scheduling delivery of Incoming PO’s
• UPS/FEDEX samples
• Assist with vendor quotes, stock checks
• New customer and item set up
• Invoice follow up
• Filing and retention
• Manage incoming and outgoing mail.
• Scan and electronically file customer invoices
• Schedule appointments and maintain calendars
• Schedule and coordinate staff and other meetings
• Write and edit documents, letters, reports and instructional documents.
• Making travel arrangements
• Order supplies
• Event Planning

Skills

Microsoft Office Suite

Calendar Management

Email Management

File Management

Project Management Tools

CRM Software

Tools

CRM Software

Project Management Tools

Outlook

Job description

• Scan and electronically file customer invoices
• Schedule appointments and maintain calendars
• Schedule and coordinate staff and other meetings
• Write and edit documents, letters, reports and instructional documents.
• Making travel arrangements
• Order supplies
• Event Planning

Responsibilities

About the Job

• Greet visitors
• Answer phones
• Enter sales orders
• Expediting
• PO Acknowledgements
• Scheduling delivery of Incoming PO’s
• UPS/FEDEX samples
• Assist with vendor quotes, stock checks
• New customer and item set up
• Invoice follow up
• Filing and retention
• Manage incoming and outgoing mail.
• Scan and electronically file customer invoices
• Schedule appointments and maintain calendars
• Schedule and coordinate staff and other meetings
• Write and edit documents, letters, reports and instructional documents.
• Making travel arrangements
• Order supplies
• Event Planning

Requirements

• Must have intermediate level knowledge of Word and Excel.
• Strong written and verbal communication skills.
• Projects a professional image by meeting First Packaging dress code standards.
• Ability to communicate in a clear, positive and professional manner with customers, employees and vendors.
• Ability to exercise good judgment and professional demeanor when interacting with customers, employees and vendors.
• Ability to work well under pressure, prioritize multiple tasks and consistently produce high-quality accurate work.
• Team player attitude.
• Strong customer service orientation.

First Packaging Systems is a solutions-based company seeking to provide exceptional experience within each interaction be it with team member, customer or supplier.

Skills

• Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook
• Calendar Management
• Email Management
• File Management
• Project Management Tools
• CRM Software