Administrative Assistant

Gainor; Chicago (IL); On-site; USD 70,000 - 90,000; Full time

Job summary

A leading law firm in Chicago is seeking a full-time Administrative Assistant to support their team. Responsibilities include managing calendars, processing billing, and performing various administrative tasks. Ideal candidates will have 5+ years of experience, a Bachelor's degree, and strong communication skills.

Qualifications

• 5+ years of experience in a professional environment.
• Prior law firm experience preferred.
• Superior written and verbal communication skills.

Responsibilities

• Enter time and submit expense reports for attorneys.
• Manage calendars for attorneys including scheduling appointments.
• Proofread and edit documents as needed.

Skills

Communication

Organizational Skills

Typing

Collaboration

Education

Bachelor’s degree

Tools

Mac OS

Microsoft Office

Job description

Our client, an established law firm, is seeking an Administrative Assistant to join and support their team!

This position is full-time onsite at their beautiful office in Chicago, IL.

Job Responsibilities

1. Enter time and submit expense reports for attorneys
2. Process billing memos
3. Perform other administrative duties including scanning documents, blacklining, preparing mail for shipping, and handling all incoming mail
4. Proofread and edit documents as needed
5. Work with attorneys on other tasks that require special instructions
6. Maintain all general files
7. Greet and welcome clients and visitors
8. Manage calendars for attorneys (scheduling appointments, court dates, conference calls, travel)
9. Attend scheduled training sessions
10. Perform other duties as assigned

Skills and Qualifications

1. 5+ years of experience in a professional environment
2. Bachelor’s degree; prior law firm experience is preferred
3. Proficient in Mac OS and Microsoft Office
4. Ability to work in a collaborative environment
5. Superior written and verbal communication skills
6. Excellent organizational and prioritization skills
7. Strong typing, grammar, spelling, and punctuation skills

Salary Range

$70,000 to $90,000 based on experience

Gainor provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.