Legal Practice Assistant

Beacon Hill; Chicago (IL); On-site; USD 75,000 - 95,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

Job summary

Beacon Hill Staffing Group is representing a well-respected Chicago law firm seeking a Practice Assistant to support senior associates and counsel. This full-time role offers a 35-hour work week with a schedule from 9:30 AM to 5:30 PM and five days onsite, with a potential transition to four days in-office as the office grows.

The ideal candidate has 3+ years of administrative support experience in a law firm, with strong organization, tech-savvy mindset, and the ability to anticipate needs and

Qualifications

• The role requires 3–5 years of administrative support experience in a law firm.
• Excellent verbal and written communication skills are essential.
• Strong organizational skills and attention to detail are required.
• Ability to prioritize, manage demanding schedules, and anticipate client needs.

Responsibilities

• Provide day-to-day administrative support to attorneys, including calendar management and workflow coordination.
• Coordinate complex domestic and international travel arrangements, including itineraries and lodging.
• Prepare, review, and process expense reports and reimbursements.
• Enter and maintain attorney time records per firm billing guidelines.
• Assist with billing functions, including reviewing and editing bills.
• Coordinate client meetings, internal meetings, events, and other attorney-facing activities.
• Maintain attorney biographies and support matter openings and administrative reporting.
• Update CRM databases and support client relationship management initiatives.
• Support business development efforts, including client outreach and gifts.

Skills

Calendar management

Travel coordination

Billing support

CRM management

Strong communication

Organization & detail

Education

Associate or Bachelor's degree preferred

Tools

Microsoft Office

Job description

A well-respected Chicago law firm is seeking a Practice Assistant to join its growing team. This is a full-time position supporting senior associates and counsel within a busy practice group, providing high-level administrative support and serving as a key resource for attorneys who manage complex matters and growing client relationships.

The role follows a 35-hour work week with a schedule of 9:30 AM-5:30 PM. The position is currently five days onsite, with the potential to transition to four days in-office once the Chicago office is fully established. The salary range for this position is $75,000-$95,000, depending on experience.

This is an excellent opportunity for a proactive administrative professional who enjoys being a true right hand to busy attorneys. The ideal candidate will have at least 3 years of administrative support experience, within a law firm environment. The firm is seeking someone who is highly organized, tech-savvy, and forward-thinking, with the ability to anticipate needs, solve problems before they arise, and keep attorneys operating efficiently. Candidates who take initiative, connect the dots, and thrive in a fast-paced environment will be especially successful in this role.

Skills required and Job Duties include the following:

Job Duties:

• Provide day-to-day administrative support to attorneys, including calendar management and workflow coordination
• Coordinate complex domestic and international travel arrangements, including itineraries, accommodations, transportation, and contingency planning
• Prepare, review, and process expense reports and reimbursement requests
• Enter, review, and maintain attorney time records in accordance with firm billing guidelines
• Assist with billing functions, including reviewing and editing bills
• Coordinate client meetings, internal meetings, events, and other attorney-facing activities
• Maintain attorney biographies, assist with new matter openings, and support administrative reporting needs
• Update and maintain CRM databases and assist with client relationship management initiatives
• Support business development efforts, including client outreach, client gifts, and relationship-building activities
• Serve as a primary administrative resource for attorneys and help facilitate communication with internal departments
• Utilize firm technology and workflow tools to manage tasks, records, and administrative processes
• Provide exceptional client service while handling sensitive and confidential information with discretion

Qualifications:

• 3-5 years of administrative support experience, within a law firm
• Strong ability to work effectively in a high-volume, fast-paced setting
• Experience coordinating complex travel arrangements and managing demanding schedules
• Strong organizational skills and exceptional attention to detail
• Ability to prioritize competing responsibilities and consistently meet deadlines
• Proficiency with Microsoft Office Suite and other business technology platforms
• Excellent verbal and written communication skills
• Strong interpersonal skills and ability to work with professionals at all levels
• Ability to work independently while also contributing to a collaborative team environment
• Professional judgment, discretion, and commitment to confidentiality
• Associate's or Bachelor's degree preferred

Only qualified candidates will be contacted.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents:

Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.