Legal Administrative Assistant

Creative Financial Staffing; Chicago (IL); Hybrid; USD 85,000 - 95,000; Full time

Job summary

Creative Financial Staffing, LLC seeks a Legal Administrative Assistant in Chicago to support corporate and intellectual property attorneys. The role offers a 35-hour work week with hybrid flexibility (3 days in office / 2 days remote) and a focus on transactional matters.

You will manage calendars, prepare transactional documents, handle billing and time entry, and maintain robust document management and matter records, working closely with partners and a collaborative team.

Qualifications

• 3+ years of Legal Administrative Assistant or Paralegal experience.
• Experience supporting corporate, transactional, or business attorneys.
• Strong Microsoft Word skills.
• Experience with billing, time entry, expense reporting, matter management, and document management systems.
• Trademark, patent, or Intellectual Property experience preferred.

Responsibilities

• Manage attorney calendars, meetings, travel arrangements, and client communications.
• Prepare, format, proofread, and organize legal correspondence and transactional documents.
• Handle time entry, billing support, expense reports, matter intake, and file management.
• Maintain document management systems, client records, and matter information.
• Support patent and trademark filings, portfolio management, and USPTO-related documentation.
• Coordinate with clients, attorneys, foreign associates, and vendors to support ongoing matters.

Skills

Legal Admin Experience

Paralegal Experience

Corporate/Transactional Law

MS Word

Billing & Time Entry

Document Management

IP/Trademark Experience

Tools

Billing systems

Matter management

Document management systems

Job description

Looking for a stable legal support role where you can work closely with attorneys, leverage your transactional experience, and maintain a healthy work-life balance? This opportunity offers a 35-hour work week, hybrid flexibility, and the chance to support both Corporate and Intellectual Property practices within a respected law firm.

Legal Administrative Assistant

Salary: $85,000 – $95,000

Why This Opportunity Stands Out:

• 35-hour work week with hybrid flexibility (3 days in office / 2 days remote)
• Opportunity to support both Corporate and Intellectual Property attorneys
• Join a growing Chicago office with a collaborative, team-oriented culture
• Work directly with partners and gain exposure to sophisticated transactional matters
• Strong emphasis on long-term stability and career development
• Downtown Chicago location with convenient access to public transportation
• Training and development opportunities to expand legal and administrative skills
• Respected law firm environment with established processes and support

Key Responsibilities for the Legal Administrative Assistant:

• Manage attorney calendars, meetings, travel arrangements, and client communications
• Prepare, format, proofread, and organize legal correspondence and transactional documents
• Handle time entry, billing support, expense reports, matter intake, and file management
• Maintain document management systems, client records, and matter information
• Support patent and trademark filings, portfolio management, and USPTO-related documentation
• Coordinate with clients, attorneys, foreign associates, and vendors to support ongoing matters

Qualifications for the Legal Administrative Assistant:

• 3+ years of Legal Administrative Assistant or Paralegal experience
• Experience supporting corporate, transactional, or business attorneys
• Strong Microsoft Office skills, particularly Microsoft Word
• Experience with billing, time entry, expense reporting, matter management, and document management systems
• Trademark, patent, or Intellectual Property experience preferred

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EB-1057858269