Legal Administrative Assistant - Corporate & Trademark

Jobot; Chicago (IL); Hybrid; USD 85,000 - 100,000; Full time

Benefits offered by this job

Medical/dental/vision

Disability insurance

401k with profit sharing

Hybrid work schedule (3 days onsite, 2

35 hour work week

Generous vacation and sick leave

Discretionary annual bonuses

Pre-tax parking

Collaborative office environment

Job summary

Jobot is seeking a Legal Administrative Assistant to support corporate and trademark attorneys in a fast-paced, professional environment. The role focuses on high-level administrative duties, document preparation, and deadline coordination to keep matters moving forward.

You will manage calendars, assist with filings, and maintain electronic and physical matter files while ensuring confidentiality and accuracy. A strong eye for detail and proactivity are essential in this hybrid on-site role.

Qualifications

• 3+ years of legal administrative assistant experience in corporate law and trademark matters.
• Proficiency in calendar management, e‑filing, expense management, and document preparation.

Responsibilities

• Manage attorney calendars, schedule meetings and calls, coordinate travel, and track deadlines across corporate and trademark matters.
• Prepare, format, proofread, and organize legal documents, corporate records, agreements, and presentations.
• Support electronic filing with courts, government agencies, and trademark offices.
• Maintain matter files and document versions using iManage or similar systems.
• Assist with corporate transactions and governance documentation under attorney supervision.
• Coordinate trademark filing materials and prosecution support as directed by attorneys.
• Conduct basic legal research, compile findings, and retrieve records.
• Process expense reports, invoices, and time entries using legal software.
• Maintain status reports and supervise task follow-ups to ensure timely completion.

Skills

Calendar management

E-filing

Expense management

Administrative support

Legal documentation

Legal research

Case/matter management

Attention to detail

Discretion

Communication

Tools

Aderant

iManage

Microsoft Office

Job description

Legal Administrative Assistant - Corporate & Trademark

$85000 - $100000 per year | Chicago, IL | On-site | Permanent

Hybrid (3 days onsite) - Legal Administrative Assistant, Corporate & Trademark - Up to $100k

A bit about us:

We are an large established law practice with nine offices across the Midwest and Southeast. We provide counsel to a worldwide base of clients, from small startups to publicly traded enterprises, solve problems, take advantage of opportunities, and achieve business goals.

Why join us?

We offer the following benefits:

• Medical/dental/vision
• Short and long term disability
• 401k
• Profit sharing annually
• Hybrid work schedule (3 days onsite, 2 days remote)
• 35 hour work week
• Competitive time off: vacation + sick days
• Discretionary annual bonuses
• Pre-taxed parking account
• Collaborative office environment for onsite work

Job Details

Join a dynamic legal team in a permanent role supporting corporate and trademark attorneys. This opportunity is ideal for an experienced Legal Administrative Assistant who thrives in a fast-paced environment, takes pride in precision, and enjoys keeping complex legal matters moving forward. You will provide high-level administrative and document support, coordinate competing deadlines, and help deliver responsive service to attorneys and clients. Bring your organizational strengths, technical proficiency, and proactive approach to a team that values collaboration, professionalism, and attention to detail.

Responsibilities

• Manage attorney calendars, schedule meetings and calls, coordinate travel, and track critical deadlines across corporate and trademark matters.
• Prepare, format, proofread, and organize legal correspondence, corporate records, agreements, trademark-related documents, and presentations.
• Support electronic filing processes with courts, government agencies, and trademark offices, as applicable, ensuring accurate submissions and timely confirmations.
• Maintain electronic and physical matter files, manage document versions, and organize records using iManage or an equivalent document management system.
• Assist with corporate transactions, entity formations, governance documentation, and closing materials under attorney supervision.
• Support trademark prosecution and portfolio administration by coordinating records, monitoring deadlines, and preparing filing materials at attorney direction.
• Conduct legal and factual research as requested, compile findings, and retrieve corporate and trademark records.
• Process expense reports, invoices, time entries, and billing materials using Aderant or comparable legal financial software.
• Maintain case and matter management records, update status reports, and follow up on outstanding tasks.
• Communicate professionally with clients, attorneys, colleagues, vendors, and agency representatives while safeguarding confidential information.
• Provide day-to-day administrative support, anticipate attorney needs, and help improve team workflows.

Qualifications

• 3+ years of legal administrative assistant experience, including substantial support for corporate law matters and experience supporting trademark work.
• Demonstrated proficiency in calendar management, e‑filing, expense management, administrative support, legal documentation, legal research, and case or matter management.
• Strong command of Microsoft Office, including Word, Outlook, Excel, and PowerPoint, with the ability to produce polished, accurate legal documents.
• Hands‑on experience with Aderant and iManage, or equivalent legal billing and document management platforms.
• Working knowledge of corporate legal terminology, transactional workflows, and corporate records, along with familiarity with trademark filing and deadline requirements.
• Excellent written and verbal communication skills, sound judgment, and a client‑service mindset.
• Exceptional organizational skills and attention to detail, with the ability to prioritize competing requests and meet time‑sensitive deadlines.
• Ability to work independently, collaborate effectively, and handle sensitive information with discretion.
• Adaptability, initiative, and confidence learning new systems and procedures.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.