Administrative Assistant

Jacobs Management Group; Carlsbad (CA); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

401k

Voluntary benefits

Job summary

Jacobs Management Group is recruiting an on-site Administrative, HR & Logistics Assistant in Carlsbad, CA for a global medical technology company. You will support operations, HR, and logistics, handling correspondence, reports, and presentations with discretion.

The role includes travel coordination, tender support, HR onboarding/offboarding, event planning, and warehouse backup. You will use Salesforce for records and engage in employee engagement activities, with benefits including medical,

Qualifications

• Experience handling administration, HR, and logistics responsibilities.
• Ability to manage confidential employee information with discretion.
• Willingness to support warehouse and logistics tasks as needed.
• Authorized to work in the United States.

Responsibilities

• Support the business operations director with correspondence, reports, and presentations.
• Coordinate domestic and international travel.
• Support tender preparation and submission.
• Maintain customer records, quotes, and orders in Salesforce.
• Handle HR administration, onboarding, and offboarding.
• Plan employee events and engagement activities.
• Back up warehouse and logistics work, including shipments.

Skills

Administration

HR

Logistics

Travel coordination

Tools

Salesforce

Job description

Administrative, HR & Logistics Assistant / Administrative Assistant

My client, a global medical technology company, is hiring an on-site Administrative, HR & Logistics Assistant in Carlsbad, CA. You will keep business operations and the people behind them running smoothly.

Why You Should Apply

• One role blending administration, HR, and logistics
• Support senior leaders in operations and HR
• Use AI tools like Copilot and ChatGPT in your daily work
• Shape the employee experience through events and engagement
• Salary $70K-$80K
• Medical, dental, 401k and voluntary benefits

What You'll Be Doing

• Support the business operations director with correspondence, reports, and presentations
• Coordinate domestic and international travel
• Support tender preparation and submission
• Maintain customer records, quotes, and orders in Salesforce
• Handle HR administration, onboarding, and offboarding
• Plan employee events and engagement activities
• Back up warehouse and logistics work, including shipments

About You

• Be able to do the job as described.
• Handle confidential employee information with discretion
• Bring a creative, proactive approach to employee engagement
• Be willing to pitch in on warehouse and logistics work
• Be authorized to work in the United States