Administrative Assistant

Jacobs Management Group, Inc.; Carlsbad (CA); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

401k

Voluntary benefits

Job summary

Jacobs Management Group, Inc. is seeking an on-site Administrative, HR & Logistics Assistant in Carlsbad, CA. You will support business operations, HR processes, and logistics while coordinating travel, events, and tender submissions.

The role involves maintaining records in Salesforce, supporting senior leaders, and contributing to employee engagement, with a hands-on approach to warehouse tasks as needed.

Qualifications

• Ability to perform the described duties.
• Discretion with confidential employee information.
• Creative, proactive approach to employee engagement.
• Willing to pitch in on warehouse and logistics work.
• Authorized to work in the United States.

Responsibilities

• Support the business operations director with correspondence, reports, and presentations.
• Coordinate domestic and international travel.
• Support tender preparation and submission.
• Maintain customer records, quotes, and orders in Salesforce.
• Handle HR administration, onboarding, and offboarding.
• Plan employee events and engagement activities.
• Back up warehouse and logistics work, including shipments.

Skills

Administration

HR

Logistics

Travel coordination

Salesforce

Onboarding

Event planning

Tools

Salesforce

Job description

My client, a global medical technology company, is hiring an on-site Administrative, HR & Logistics Assistant in Carlsbad, CA. You will keep business operations and the people behind them running smoothly.

Why You Should Apply

• One role blending administration, HR, and logistics
• Support senior leaders in operations and HR
• Use AI tools like Copilot and ChatGPT in your daily work
• Shape the employee experience through events and engagement
• Salary $70K-$80K
• Medical, dental, 401k and voluntary benefits

What You'll Be Doing

• Support the business operations director with correspondence, reports, and presentations
• Coordinate domestic and international travel
• Support tender preparation and submission
• Maintain customer records, quotes, and orders in Salesforce
• Handle HR administration, onboarding, and offboarding
• Plan employee events and engagement activities
• Back up warehouse and logistics work, including shipments

About You

• Be able to do the job as described.
• Handle confidential employee information with discretion
• Bring a creative, proactive approach to employee engagement
• Be willing to pitch in on warehouse and logistics work
• Be authorized to work in the United States