Sales Administrator

Insight Global; Carlsbad (CA); On-site; USD 41,328; Full time

Benefits offered by this job

401(k)

Vision insurance

Medical insurance

Job summary

A hiring agency seeks a Sales & Administrative Coordinator in Carlsbad, CA. You will provide administrative support to the sales team, manage logistics, and ensure efficient operations. Candidates should have a Bachelor's degree and experience in administrative roles. The position offers full-time employment with benefits including medical and vision insurance.

Qualifications

• Minimum of 3 years of experience in administrative support.
• Strong organizational and time management skills.
• Excellent written and verbal communication abilities.

Responsibilities

• Assist with sample part requests and verify shipments.
• Create and send customer sales quotes.
• Facilitate new customer documentation and onboarding.

Skills

Organizational skills

Time management

Communication skills

Microsoft Office Suite proficiency

Customer service skills

Education

Bachelor’s degree in Business Administration, Communications, or related field

Tools

Microsoft Excel

CRM tools

Job description

Direct message the job poster from Insight Global

Overview

Professional Recruiter at Insight Global

Where: Carlsbad, CA

Pay Rate: $30/hr

Location: Carlsbad, CA

Shift: 8-5 M-F

Duration: 6-month Contract-to-Hire

Interview Process: Microsoft Teams 1st round, 2nd on site with manager, Final round phone call.

Required Skills & Experience

• Minimum of 3 years of experience in administrative support, preferably within a sales or customer-facing environment
• Bachelor’s degree (BA) in Business Administration, Communications, or a related field
• Proficiency in Microsoft Office Suite, including Word and advanced Excel skills (pivot tables, formulas, data analysis)
• Strong organizational and time management skills
• Excellent written and verbal communication abilities
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Experience with PC-based software systems and CRM tools is a plus

Job Description

A large manufacturer of innovative laboratory products and consumables for the life science and biotechnology research sectors is looking for a sales admin to join their team locally in Carlsbad, CA.

The Sales & Administrative Coordinator provides essential support to both the Sales department, scientists, and executive level by managing administrative tasks, coordinating logistics, and ensuring timely and accurate execution of operational processes. This role plays a key part in maintaining smooth departmental workflows and upholding company standards for financial and customer service excellence.

Key Responsibilities

• Assist with sample part requests and verify shipments
• Create and send customer sales quotes
• Facilitate new customer documentation and onboarding
• Generate loaner orders and provide order/shipment tracking information
• Travel & Tradeshow Logistics
• Develop itineraries and book travel for Sales team (airfare, hotels, etc.)
• Coordinate tradeshow, exhibit, and tabletop bookings
• Manage tradeshow shipments, ensuring timely delivery and return
• Upload attendee details, employee bios, presentations, and company information to tradeshow portals
• Identify booth furnishing needs and communicate with Purchasing
• Calendar & System Management
• Maintain a comprehensive calendar for tradeshow schedules, travel bookings, and hotel room block openings
• Track team member travel locations to ensure accurate scheduling and coordination

Seniority level

• Associate

Employment type

• Full-time

Job function

• Sales, Business Development, and Administrative

Industries

• Medical Equipment Manufacturing
• Pharmaceutical Manufacturing

Benefits

• 401(k)
• Vision insurance
• Medical insurance