Administrative Assistant

HonorVet Technologies; New London (CT); On-site; USD 25,000 - 39,000; Part time

Job summary

HonorVet Technologies (SDVOSB) seeks an experienced Administrative Assistant to provide administrative and operational support to a global team. The role requires a proactive, detail-oriented professional who can manage multiple priorities and support team members across various functions.

The successful candidate will have strong organizational skills, advanced proficiency in Microsoft Office applications, SharePoint experience, and a willingness to leverage AI-enabled tools to enhance

Qualifications

• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook, Teams).
• Experience administering or maintaining SharePoint sites.
• Ability and willingness to learn and leverage AI tools and technologies.
• Experience using web-based systems and collaboration platforms.

Responsibilities

• Administrative & Organizational Support: Manage calendars, scheduling requests, meetings, travel arrangements, agendas, and notes, with confidential records handling.
• Event & Meeting Coordination: Plan and coordinate meetings, workshops, and team events, including venue, catering, and materials.
• Collaboration & Technology Support: Administer SharePoint sites, Teams channels, and other collaborative spaces; create and edit documents and reports.
• Operational Support: Identify process improvements, resolve routine issues, and support team members with administrative requests.

Skills

Excellent communication

Organizational skills

Time management

Attention to detail

Education

High School Diploma or GED

Tools

Microsoft Office

SharePoint

AI tools

Web-based collaboration platforms

Job description

HonorVet Technologies (SDVOSB) provides specialized and scalable staffing solutions to pharmaceutical companies, medical device companies, biotech organizations, CROs, research laboratories, and life sciences organizations across the United States. With strong delivery capabilities and rapid turnaround times, we support contract, direct hire, project-based, and consulting staffing needs across clinical research, pharmacovigilance, regulatory affairs, quality assurance, quality control, medical affairs, manufacturing, validation, and scientific operations. Our dedicated recruitment team focuses on delivering qualified life sciences and pharmaceutical professionals efficiently while ensuring quality, compliance, and client satisfaction.

HonorVet Technologies (SDVOSB) provides specialized and scalable staffing solutions to pharmaceutical companies, medical device companies, biotech organizations, CROs, research laboratories, and life sciences organizations across the United States. With strong delivery capabilities and rapid turnaround times, we support contract, direct hire, project-based, and consulting staffing needs across clinical research, pharmacovigilance, regulatory affairs, quality assurance, quality control, medical affairs, manufacturing, validation, and scientific operations. Our dedicated recruitment team focuses on delivering qualified life sciences and pharmaceutical professionals efficiently while ensuring quality, compliance, and client satisfaction.

Job Title: Administrative Assistant
Job Location: Groton, CT (20-25 Hours/week)
Job Duration: 12 Months

Position Summary

• We are seeking an experienced and highly organized Administrative Assistant to provide administrative and operational support to a dynamic, global team. This role is ideal for a proactive, detail-oriented professional who can work independently, manage multiple priorities, and effectively support team members across various functions.
• The successful candidate will possess strong organizational skills, advanced proficiency in Microsoft Office applications, SharePoint experience, and a willingness to leverage AI-enabled tools to enhance productivity and efficiency. This position requires excellent communication skills, sound judgment, adaptability, and the ability to thrive in a fast-paced environment.
  

Key Responsibilities

Administrative & Organizational Support

• Manage complex calendars, scheduling requests, meeting logistics, and scheduling conflicts.
• Coordinate domestic and international travel arrangements and ensure travel itineraries are accurate and complete.
• Prepare meeting agendas, presentations, supporting materials, meeting notes, and follow-up communications.
• Track action items and proactively monitor deadlines to ensure timely completion of deliverables.
• Maintain organized and confidential records, documents, and information repositories.
• Support team communications, newsletters, organizational announcements, presentations, and reports with exceptional attention to detail.

Event & Meeting Coordination

• Coordinate team meetings, workshops, face-to-face events, leadership meetings, and recognition activities.
• Manage end-to-end logistics for meetings and events, including conference room reservations, catering, materials preparation, and attendee coordination.
• Assist with planning and execution of team-building activities and special projects.

Collaboration & Technology Support

• Administer and maintain SharePoint sites, Microsoft Teams channels, and other collaborative workspaces.
• Create, edit, and manage documents, spreadsheets, presentations, and reporting tools using Microsoft Office applications.
• Utilize AI-enabled solutions and emerging technologies to improve team productivity, collaboration, and administrative processes.

Operational Support

• Anticipate administrative and operational needs and independently resolve routine business issues.
• Identify opportunities for process improvements and recommend practical solutions.
• Support various team members with administrative requests and project coordination as needed.
• Ensure high levels of accuracy and attention to detail in all assigned work.
  

Required Skills & Qualifications:
Technical Skills:

• Proficiency in Microsoft Office Suite, including:
  • Excel
  • Word
  • PowerPoint
  • Outlook
  • Teams
• Experience administering or maintaining SharePoint sites.
• Ability and willingness to learn and leverage AI tools and technologies.
• Experience using web-based systems and collaboration platforms.

Professional Skills

• Excellent verbal and written communication skills.
• Strong organizational and time management skills.
• Ability to prioritize multiple assignments and work independently.
• Exceptional attention to detail.
• Strong interpersonal and customer service skills.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Demonstrated problem-solving skills and initiative.
• Positive, team-oriented mindset with a strong willingness to learn and grow.
  

Preferred Experience

• Experience supporting managers, leadership teams, or large business groups.
• Experience coordinating travel arrangements, meetings, conferences, and special events.
• Experience working in a global or matrixed organization.
• Experience managing calendars and meeting schedules for multiple stakeholders.
• Knowledge of Concur or similar travel management systems is preferred but not required.

Education & Experience

• High School Diploma or GED required.
• 8+ years of relevant administrative support experience preferred.
• Equivalent combinations of education and experience will be considered.
• Experience supporting executive or leadership teams is preferred.