Administrative Assistant

Paths Building Services LLC; Canton (OH); On-site; USD 39,537,000 - 53,589,000; Full time

Benefits offered by this job

Medical Insurance

Dental & Vision options

Bonus Eligible

Paid Time Off

12 Company Holidays

Disability & life insurance

Employee Referral Program

Employee Assistance Program

Job summary

Paths Building Services LLC is seeking an Administrative Assistant for Chip Townhomes I location to support the Property Management team in daily administrative duties. The role involves handling calls, directing tenants, filing, and preparing communications and reports under supervision.

The candidate should have at least 2 years in an office setting, be proficient with Word, Excel, Outlook, and ideally have Yardi experience.

Qualifications

• At least 2 years of office experience required.
• High School Diploma required.
• Proficiency in Word, Excel, and Outlook required.
• Yardi experience a plus.
• Bilingual ability (Spanish) required for some properties.
• Ability to work in a fast-paced environment.
• Strong multitasking, organization, communication, and analytical skills.

Responsibilities

• Answer, screen, and transfer inbound calls.
• Greet tenants and direct inquiries.
• Perform general clerical duties and manage filing systems.
• Retrieve documents and handle information requests.
• Prepare written communications and reports.
• Schedule meetings and coordinate with management.
• Maintain office supplies and equipment.

Skills

Microsoft Word

Excel

Outlook

Bilingual Spanish

Multitasking

Organizational skills

Analytical skills

Professional demeanor

Education

High School Diploma

Tools

Yardi

Job description

Administrative Assistant Paths is a full-scale, vertically integrated affordable housing developer, builder, and operator. Since 2004, the Paths team has created and preserved high-quality, affordable housing across the U.S. that enhances communities and helps residents build better lives. With over 16,000 units across 13 states under management and more than 600 employees, Paths manages a suite of capabilities spanning the entire property management life cycle, including: development, construction, property management, maintenance, and security.

Summary/Objective

The Site Administrative Assistant is responsible for assisting the Property Management team in the day-to-day administrative duties involved with the management of our property.

Essential functions/Responsibilities

• Answer, screen, and transfer inbound phone calls.
• Welcoming and directing tenants with inquiries and walk-ins.
• General clerical duties, including photocopying, maintaining an electronic and hard copy filing system, fax, and mailing.
• Retrieve documents from the filing system.
• Handle requests for information and data.
• Writing correspondences to tenants, employees, and external vendors.
• Prepare and modify documents, including correspondence, reports, drafts, memos, and emails.
• Schedule and coordinate meetings for the manager/supervisor.
• Maintain office supply inventories.
• Coordinate maintenance of office equipment.
• Tenant-related matters (i.e. collecting tenant's rent, inputting and tracking work orders, walking the property to post or deliver notices).
• Special projects and reporting as needed to the manager/supervisor.
• Must respect tenant's privacy and maintain confidentiality in all aspects of the site.

Requirements

• Candidate must have at least 2 years of work experience in an office environment (computer skills and knowledge of relevant software, operation of standard office equipment, and practices/principles of basic office management).
• Must have at least a High School Diploma.
• Affordable Housing experience is a plus.
• Candidate must carry a professional demeanor
• Candidates must be proficient in Microsoft Word, Excel, and Outlook.
• Yardi experience is a PLUS
• Possess a proactive and can-do attitude.
• Bilingual skills (i.e.: Spanish) are a MUST at certain properties
• Ability to work in a fast-paced environment.
• Possess strong multi-tasking, organizational, communication and analytical skills.

Pay Range

$15.25-$17.25 per hour

Benefits

• Medical Insurance: 100% of medical benefits paid for employees only
• Voluntary dental and vision plan options
• Bonus Eligible
• Paid Time Off
• 12 Paid Company Holidays
• Voluntary short-term disability, long-term disability, life insurance, dependent coverage
• Voluntary accident insurance, critical Illness insurance, and hospital indemnity Insurance
• Employee Referral Program
• Employee Assistant Program (EAP)

EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

Position Administrative Assistant

Number of Openings 1

Location Chip Townhomes I

This position is currently accepting applications.