Part -Time Administrative Assistant

Paths Building Services LLC; Town of Ithaca (NY); On-site; USD 22,041 - 24,796; Part time

Job summary

Paths Building Services LLC in Ithaca, NY is seeking a Part-Time Administrative Assistant to support the Property Management team with day-to-day clerical duties.

The position is scheduled to work approximately 25 hours per week and involves answering calls, assisting tenants, managing filing, scheduling meetings, and basic office tasks. Strong organizational skills and proficiency in MS Office are required.

Qualifications

• At least 2 years of office experience required.
• Proficient in Word, Excel and Outlook.
• Yardi experience is a plus.
• Bilingual skills (Spanish) may be required at certain properties.
• Ability to work in a fast-paced environment with multitasking.

Responsibilities

• Answer, screen, and transfer inbound phone calls.
• Greet tenants and direct inquiries and walk-ins.
• Perform clerical duties: filing, copying, faxing, mailing.
• Prepare and modify documents: reports, memos, emails.
• Schedule meetings for manager/supervisor.
• Maintain office supplies and equipment.
• Handle tenant rent input and work orders.
• Respect tenant privacy and maintain confidentiality.

Skills

Microsoft Word

Microsoft Excel

Outlook

Bilingual Spanish

Education

High School Diploma

Tools

Yardi

Job description

Part-Time Administrative Assistant

Paths is a full-scale, vertically integrated affordable housing developer, builder, and operator. Since 2004, the Paths team has created and preserved high-quality, affordable housing across the U.S. that enhances communities and helps residents build better lives. With over 16,000 units across 13 states under management and more than 600 employees, Paths manages a suite of capabilities spanning the entire property management life cycle, including: development, construction, property management, maintenance, and security.

Summary/Objective

The Part-Time Site Administrative Assistant is responsible for assisting the Property Management team with the day-to-day administrative duties involved in the management of the property. This position is scheduled to work approximately 25 hours per week.

Classification

Non-exempt

Location

Ithaca, NY 14850

Essential functions/Responsibilities

• Answer, screen, and transfer inbound phone calls.


• Welcoming and directing tenants with inquiries and walk-ins.


• General clerical duties, including photocopying, maintaining an electronic and hard copy filing system, fax, and mailing.


• Retrieve documents from the filing system.


• Handle requests for information and data.


• Writing correspondences to tenants, employees, and external vendors.


• Prepare and modify documents, including correspondence, reports, drafts, memos, and emails.


• Schedule and coordinate meetings for the manager/supervisor.


• Maintain office supply inventories.


• Coordinate maintenance of office equipment.


• Tenant-related matters (i.e. collecting tenant's rent, inputting and tracking work orders, walking the property to post or deliver notices).


• Special projects and reporting as needed to the manager/supervisor.


• Must respect tenant's privacy and maintain confidentiality in all aspects of the site.

Requirements

• Candidate must have at least 2 years of work experience in an office environment (computer skills and knowledge of relevant software, operation of standard office equipment, and practices/principles of basic office management).


• Must have at least a High School Diploma.


• Affordable Housing experience is a plus.


• Candidate must carry a professional demeanor


• Candidates must be proficient in Microsoft Word, Excel, and Outlook.


• Yardi experience is a PLUS


• Possess a proactive and can-do attitude.


• Bilingual skills (i.e.: Spanish) are a MUST at certain properties


• Ability to work in a fast-paced environment.


• Possess strong multi-tasking, organizational, communication and analytical skills.

Pay Range

$16.00 - $18.00

Benefits

This is a part-time position and is not eligible for company-sponsored employee benefits. Compensation will be based on the position's responsibilities, qualifications, and experience.

EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

Position

Administrative Assistant

Number of Openings

1

Location

Ithaca West Village

This position is currently accepting applications.