Administrative Assistant

InSight Manufacturing; California, Northern (MO, KY); Hybrid; USD 30,000 - 39,000; Full time

Benefits offered by this job

Medical Insurance

Vision Insurance

401(k)

Paid Holidays

Employee Loan Program

Job summary

InSight Manufacturing Services in Murphys, CA is seeking an Administrative Assistant to keep our operations running smoothly. You will work across accounting, purchasing, and general office tasks, providing essential support to multiple departments and helping ensure accurate financial records.

The ideal candidate has 1+ year of relevant experience, proficiency with Word and Excel, strong organizational skills, and a professional approach to confidentiality and teamwork in a fast-paced

Qualifications

• 1+ year of experience in accounting, purchasing, or administrative support.
• Proficient with Microsoft Word and Excel.
• Strong attention to detail and organizational skills.
• Ability to juggle multiple priorities.
• Strong communicator and problem solver.
• Comfortable with numbers and financial information.
• Understands the importance of confidentiality.
• Dependable, flexible, and willing to jump in where needed.

Responsibilities

• Processing invoices, payments, receipts, and other financial transactions.
• Assisting with Accounts Payable and Accounts Receivable.
• Preparing customer invoices and processing employee expense reports.
• Maintaining spreadsheets, financial records, and databases.
• Helping with month-end and year-end accounting activities.
• Obtaining and comparing supplier quotes.
• Assisting with purchasing and procurement.
• Communicating with vendors and helping resolve order or product issues.
• Keeping electronic and paper records organized.
• Helping with audits and gathering requested documentation.
• Pitching in with general administrative tasks and supporting the Accounting and Materials teams.

Skills

Accounting experience

Purchasing experience

Administrative support

Attention to detail

Communication skills

Education

High school diploma or equivalent

Associate degree in accounting (plus)

Tools

Microsoft Word

Microsoft Excel

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Administrative Assistant

Regular Full Time Admin Support Murphys, CA, US

Salary Range: $22.00 To $28.00 Hourly

Administrative Assistant

InSight Manufacturing Services | Murphys, CA

Full-Time | Onsite | $22.00–$28.00/hour

Are you organized, detail-oriented, and the kind of person who loves keeping things running smoothly behind the scenes? InSight Manufacturing Services is looking for anAdministrative Assistant to join our team!

This isn't your typical administrative position—you'll get the opportunity to work across accounting, purchasing, and general office operations, making you an important part of keeping our day-to-day business moving.

What You'll Be Doing

No two days will look exactly the same! Some of your responsibilities will include:

• Processing invoices, payments, receipts, and other financial transactions
• Assisting with Accounts Payable and Accounts Receivable
• Preparing customer invoices and processing employee expense reports
• Maintaining spreadsheets, financial records, and databases
• Helping with month-end and year-end accounting activities
• Obtaining and comparing supplier quotes
• Assisting with purchasing and procurement
• Communicating with vendors and helping resolve order or product issues
• Keeping electronic and paper records organized
• Helping with audits and gathering requested documentation
• Pitching in with general administrative tasks and supporting the Accounting and Materials teams

Who We're Looking For

We'd love to meet someone who:

• Has1+ year of experience in accounting, purchasing, or administrative support
• Is comfortable usingMicrosoft Word and Excel
• Has strong attention to detail and organizational skills
• Can confidently juggle multiple priorities
• Is a strong communicator and problem solver
• Is comfortable working with numbers and financial information
• Understands the importance of confidentiality
• Is dependable, flexible, and willing to jump in where needed

A high school diploma or equivalent is required. An associate degree or relevant accounting coursework is a plus!

$22.00–$28.00 per hour, depending on experience and qualifications.

We also offer:

• Medical Insurance
• Vision Insurance
• 401(k)
• Paid Holidays
• Employee Loan Program

Why InSight?

We're looking for someone who wants to be more than just another person behind a desk. You'll work with multiple departments, learn different sides of the business, and play an important role in keeping our team organized and our operations moving forward.

If you're someone who loves a good spreadsheet, notices the little details, and isn't afraid to jump in and help wherever needed,we'd love to hear from you!

InSight Manufacturing Services is an Equal Opportunity Employer.