Administrative Assistant / Purchasing Assistant (Part Time)

DIS, Inc.; Commack (NY); On-site; USD 32,000 - 39,000; Full time

Benefits offered by this job

Paid Time Off

Paid holidays

Job summary

DIS, Inc. is seeking an Administrative Assistant / Purchasing Assistant to support our office and production teams. This role combines administrative, basic accounting, purchasing, and inventory responsibilities to keep daily operations running efficiently.

The position offers 20–25 hours per week with a pay range of $23–$28 per hour, depending on experience. The work is based in New York, United States, with emphasis on accuracy and timely vendor coordination.

Qualifications

• Experience with Microsoft Office (Word, Excel, Outlook).
• Working knowledge of QuickBooks Online.
• Strong organizational, communication, and multitasking skills.
• High attention to detail and accuracy.

Responsibilities

• Support daily administrative and office operations.
• Assist with basic accounting and invoicing using QuickBooks Online.
• Maintain organized files, records, and spreadsheets.
• Process customer orders and assist with shipping coordination.
• Order materials, supplies, and production components.
• Monitor inventory levels and help manage stock and spare parts.
• Coordinate with vendors to ensure accurate, on-time deliveries.
• Provide general support to the Office Manager and production team.

Skills

Microsoft Office

Organizational skills

Multitasking

Communication

Attention to detail

Tools

QuickBooks Online

Job description

Position Summary

We're seeking a detail-oriented Administrative Assistant / Purchasing Assistant to support our office and production team. This role combines administrative, basic accounting, purchasing, and inventory responsibilities to help keep daily operations running efficiently.

Responsibilities

• Support daily administrative and office operations
• Assist with basic accounting and invoicing using QuickBooks Online
• Maintain organized files, records, and spreadsheets
• Process customer orders and assist with shipping coordination
• Order materials, supplies, and production components
• Monitor inventory levels and help manage stock and spare parts
• Coordinate with vendors to ensure accurate, on-time deliveries
• Provide general support to the Office Manager and production team

Qualifications

Required

• Experience with Microsoft Office (Word, Excel, Outlook)
• Working knowledge of QuickBooks Online
• Strong organizational, communication, and multitasking skills
• High attention to detail and accuracy

Preferred

• Administrative, purchasing, accounting, or manufacturing support experience
• Familiarity with inventory management and vendor coordination
• $23–$28 per hour, based on experience
• 20–25 hours per week
• Paid Time Off and paid holidays