Administrative Assistant

Ultimate Staffing; California; On-site; USD 60,000 - 80,000; Full time

Job summary

A well-established organization is seeking an Administrative Assistant to support the CEO and a dedicated team in Palmdale. This role offers a unique opportunity to be the main point of contact for a respected labor union, where you will manage daily operations, assist union members, and coordinate meetings. The ideal candidate is organized, detail-oriented, and thrives in a supportive environment. Enjoy a casual yet professional workplace with excellent training and benefits, including employer-paid medical coverage and a pension plan. If you're ready to grow your career in a meaningful role, apply today!

Benefits

Employer-paid medical coverage

Pension plan

401(k)

Paid vacation

Sick time

Access to scholarship programs

Qualifications

• 3-5 years of administrative experience required.
• Strong multitasker comfortable working independently.

Responsibilities

• Support CEO and team with daily administrative operations.
• Assist union members with applications and inquiries.

Skills

Administrative Experience

Microsoft Office Skills

Multitasking

Communication Skills

Tech-Savvy

Education

Bachelor's Degree

Tools

ADP

Job description

Business Solutions Manager at Ultimate Staffing

Are you an organized, detail-driven professional who enjoys working independently and thrives in a supportive, mission-driven environment? We're hiring an Administrative Assistant to support the CEO and a close-knit team at a well-established organization in Palmdale.

This is more than just an admin role — it's an opportunity to be the go-to person for a respected labor union that's been advocating for aerospace and machinist workers for decades. If you're looking for long-term stability, growth, and a chance to make an impact, read on.

What You'll Do

• Support the CEO and 5-7 team members with daily administrative operations
• Be the main point of contact at the Palmdale office, working independently
• Manage phones, emails, mail, office supplies, and deliveries
• Assist union members with applications, dues processing, and inquiries
• Handle reports, records, and petty cash reconciliation
• Coordinate Zoom meetings and basic tech troubleshooting
• Help plan travel and support larger events

What We're Looking For

• 3-5 years of administrative experience
• Bachelor's degree required
• Strong multitasker who's comfortable working independently
• Tech-savvy with solid Microsoft Office skills (especially Excel)
• Professional and personable — able to communicate with executives from top companies
• Experience with ADP/payroll or a paralegal background is a plus

Schedule & Work Environment

• Monday-Friday, 8AM-5PM (flexibility for early meetings/events)
• Casual but professional setting (jeans are fine!)
• Friendly team with excellent training and support
• Older office infrastructure — must be comfortable in a non-modern setting

Benefits Upon Permanent Hire

• Employer-paid medical coverage
• Pension plan + 401(k) (no employer match)
• Paid vacation & sick time
• Access to scholarship programs

Fully Onsite in Palmdale, CA | Temp-to-Hire | $21-$25/hr (Temp to hire) with immediate pay increase upon permanent hire.

This is a fantastic opportunity for someone who values consistency, takes initiative, and wants to be part of something meaningful. Ready to grow your career with a team that feels like family? Apply today!

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, marital status, disability, medical condition, genetic information, pregnancy, or military/veteran status. We consider all qualified applicants, including those with criminal histories, in accordance with applicable laws.