Administrative Manager

Precision Aviation Group; Camarillo (CA); On-site; USD 70,000 - 100,000; Full time

Job summary

Precision Aviation Group in Camarillo, CA is seeking an Administrative Manager to oversee the company's administrative department, supervise staff, manage records, and update budgets while assisting the president with HR-related issues and supplier coordination.

The role requires strong organization, confidentiality, and communication skills; duties include hiring support, policy development, payroll handling, records management, and ensuring regulatory compliance.

Qualifications

• 7+ years of related experience in office administration or bookkeeping.
• High school diploma; AS in Administration is a plus.
• Strong organization and confidentiality skills.
• Excellent written and verbal English communication.
• Proficient with Microsoft Word, Excel and PowerPoint.

Responsibilities

• Oversee administrative staff and department procedures.
• Assist president with HR related issues and employee management.
• Manage budget updates and reporting.
• Coordinate communications and office policies to improve workflow.
• Supervise records management and vendor liaison.
• Handle payroll processing bi-weekly and employee leave requests.
• Maintain office facilities and equipment maintenance.

Skills

Organizational skills

Attention to detail

Communication skills

English literacy

Multi-tasking

Typing speed

Interpersonal skills

Independent work

Adaptability

Education

High School Diploma

AS in Administration (plus)

Tools

Microsoft Office

Job description

Description

JOB PURPOSE

The Administrative Manager’s primary function is to oversee the company’s administrative department. This requires supervision and training of administrative staff, scheduling of employee and management communications, recordkeeping, establishing department procedures, managing and providing updates on the budget, and assisting the president with various employee management and HR related issues, and supply management.

JOB DUTIES AND RESPONSIBILITIES

Essential Job Functions:

• Support site leader/President in hiring, scheduling, training and performance evaluations.
• Maintain the company’s budget performance spreadsheet.
• Coordinate communications, workflow and scheduling.
• Coordinate development of office policies and procedures to improve workflow and compliance.
• Supervise administrative records, process and procedures for business activity workflow.
• Manage administrative assistant(s).
• Coordinate the facilities and equipment maintenance.
• Ensure compliance with relevant regulations.
• Ensure confidentiality and accuracy of sensitive information, company records, and financial documents.
• Manage process of in-coming phone calls, emails, and parent company correspondence related to all administrative activities.
• Oversee maintenance and organization of files, records, and documents in digital and physical formats for easy access and retrieval.
• Prepare reports, presentations, and spreadsheets by compiling data and formatting information in a clear, professional manner.
• Coordinate the ordering of office supplies, manage inventory levels to ensure a well-stocked and efficient workspace.
• Manage data entry, bookkeeping, and expense tracking by accurately recording financial transactions and reconciling reports.
• Liaising with vendors, internal and corporate staff to relay information, schedule appointments, and support business operations.
• Schedule and process employee leave requests and by-weekly payroll.
• Assist with on-site personnel actions.

Marginal Job Functions:

• Knowledge of general office clerical procedures.
• Strong computer skills with proficiency in Microsoft Word, Excel, and PowerPoint.
• Ability to regularly exercise sound judgment.
• Ability to communicate issues effectively and accurately to the President of the company.

SAFETY REQUIREMENTS

• Will participate in and support safety initiatives, safe work practices and compliance.
• Will participate in safety activities including the following: immediately reporting hazards, unsafe work practices and accidents/injuries.
• Will follow all safety rules, FAA regulations, PPE compliance and equipment operation requirements

WORKING CONDITIONS

Physical Demands: Requires sitting or standing for extended periods of time. Requires the ability to go up and down stairs. Requires frequent walking, bending, and reaching to shoulder level. Requires occasional squatting, lifting, carrying, pushing or pulling weight up to 20 pounds. Requires repetitive hand movement. Requires eye-hand coordination and manual dexterity. Requires corrected vision and hearing to normal range.

Equipment Operated: Ability to operate office machines and equipment and troubleshoot problems with equipment.

Work Location: PDR facility in Camarillo, CA.

Protective Equipment Required: None

Potential Hazards: Minimal; PDR is a non-hazmat company.

JOB SPECIFICATIONS

Knowledge, Skills and Abilities:

• Strong ability to organize and plan work adhering to deadlines.
• High level of attention to detail and ability to maintain confidentiality of information.
• Excellent communication and interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Ability to read, write, and understand the English language and to follow verbal and written instruction.
• Multi-tasking is a necessity.
• Thorough knowledge of modern office practices and procedures.
• Ability to type with accuracy and speed.
• Ability to maintain a good working relationship with co-workers and to project a positiveimage to the public.
• Ability to work without supervision.
• Ability to adjust to rapidly changing circumstances and priorities.

Education/Training: High school diploma; AS in Administration a plus

Experience: At least 7+ years of related experience in office administration, bookkeeping, or related field preferred.

Certificates/Licenses: None

Other: Other duties may be assigned to support other departments, personnel or projects.

Duties not listed within the position description may be required of the employee at the discretion of the department management. Job functions may vary due to irregular working conditions, locations in multiple time zones or shift positions.

We offer competitive pay, and a comprehensive benefits package designed to support your well-being and work-life balance. Full-time associates are eligible for health benefits starting the first of the month after 30 days of employment. Our benefits include four medical plans, two dental plans, vision coverage, company-paid life insurance, voluntary life insurance, short- and long-term disability, flex spending accounts, and telemedicine services. In addition, you'll enjoy vacation and PTO time accrued with each pay cycle, with a vacation carryover/payout option at year-end, 9 paid holidays, and a 401(k) plan with company match contributions.

EOE/Vets/Disabled

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.