Administrative Assistant

Ultimate Staffing Services; Cypress (CA); On-site; USD 30,000 - 34,000; Full time

Job summary

Ultimate Staffing Services in Cypress, CA, is partnering with a local company to hire an Administrative Assistant. The role supports HR, office administration, and clerical accounting tasks with a focus on scheduling, onboarding, and vendor coordination.

This hourly position offers competitive pay and room for growth. The ideal candidate has 2–3 years of administrative experience, strong organizational and communication skills, and proficiency in MS Office.

Qualifications

• Minimum 2–3 years of administrative and office experience in a professional business environment.
• Organized, detail-oriented, dependable, and strong at follow-through.
• Genuinely enjoy helping people and being part of a team.
• Bring positive, professional, and can-do attitude.
• Basic accounting/data entry with 1–2 years' experience.
• Intermediate proficiency in MS Office (Outlook, Word, Excel, PowerPoint).
• Ability to handle highly confidential information.

Responsibilities

• Assist with interview scheduling and applicant tracking.
• Assist in employee onboarding.
• Assist in obtaining business licenses/permits.
• Assist in preparation of labor surveys, census, and reporting.
• Respond to employee inquiries and concerns in a timely manner.
• Prepare and email office announcements and reminders to personnel.
• Assist in planning, scheduling, and coordinating company events.
• Order service awards for employee recognition program.
• Coordinate and schedule training and development courses.
• Order business cards for personnel if needed.
• Order and post labor law posters annually.
• Prepare personnel files.
• Perform other duties as assigned.

Skills

Interpersonal skills

Time management

Customer service

Detail oriented

Team player

Organized

Proactive

Education

High School Diploma or GED

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Adobe Acrobat

Job description

Ultimate Staffing is partnering with a company in Cypress who is looking to hire an Administrative Assistant. This position is paying $22-$25 per hour.

KEY RESPONSIBILITIES

Human Resources

• Human Resources :Assist with interview scheduling and applicant tracking.
• Assist in employee onboarding.
• Assist in obtaining business licenses/permits.
• Assist in preparation of labor surveys, census, and reporting.
• Respond to employee inquiries and concerns in a timely manner.
• Prepare and email office announcements and reminders to personnel.
• Asist in planning, scheduling, and coordinating company events.
• Order service awards for employee recognition program.
• Coordinate and schedule training and development courses.
• Order business cards for personnel if needed.
• Order and post labor law posters annually.
• Prepare personnel files.
• Perform other duties as assigned.

Office Administration

• Office Administration :File, manage and control all service agreements from various vendors.
• Order office and kitchen supplies using a selection of vendors/suppliers.
• Sort and distribute company mail to department personnel.
• Ensure break rooms are fully stocked and replenish kitchen supplies daily.
• Monitor and track office and kitchen supplies.
• Order and cancel company mobile phones with vendors.
• Coordinate and schedule office and warehouse repairs and maintenance with various vendors.
• Update company car leases on excel report.
• Assist in annual physical count/inventory with data entry.
• Update Fiscal Year Calendar on Excel.
• Perform other duties as assigned.

Clerical Accounting

• Clerical Accounting :Assist with accounts payable tasks and sales orders processing as needed.
• Training will be offered.

QUALIFICATIONS

• High school diploma/GED required.
• Must have 2-3 years of administrative and office experience in a professional business environment.
• Must be organized, detail-oriented, dependable, and strong at follow-through.
• Genuinely enjoy helping people and being part of a team.
• Bring positive, professional, and can-do attitude.
• Basic accounting/data entry with 1-2 years' experience.
• Intermediate Microsoft Outlook, Word, Excel, and Power Point.
• Knowledge and experience using Adobe Acrobat.
• Strong people skills; a collaborator attitude.
• Excellent time management skills with the ability to prioritize tasks effectively.
• Effective communication skills, both written and verbal.
• Customer service-oriented approach to all requests, with a focus on accuracy and timeliness.
• Willingness to learn and adapt to innovative technologies and processes.
• Ability to manage highly confidential information.
• Take initiative and be resourceful

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.