Administrative Assistant

University of Vermont; Burlington (VT); On-site; USD 42,000 - 54,000; Full time

Job summary

University of Vermont seeks an Office/Program Support Generalist to provide reception duties and high-level administrative support for the Department Chair and faculty. You will coordinate seminar speakers, manage advising processes, and handle class and research supply needs with vendors and staff.

The role involves running financial reports, journal entries, expense reports, budget reconciliations, and payroll-related tasks for work-study students and temporary employees in PeopleSoft and

Qualifications

• Associate’s degree and three years administrative support experience required.
• Familiarity with Internet resources; spelling, grammar and proofreading skills required.

Responsibilities

• Support the Department Chair and faculty with reception and high-level administrative tasks.
• Arrange seminar speakers and coordinate yearly events, supporting undergraduate advising processes.
• Run financial reports, enter journals, expense reports, budget reconciliations and research financial issues in PeopleSoft/BANNER systems.

Skills

Reception

Administrative support

Communication

Education

Associate degree

Tools

BANNER

PeopleSoft

Job description

Please carefully review the details of this position below.

The University of Vermont is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other category legally protected by federal or state law.

For information on safety and security at the University of Vermont, see the annual security report by clicking on the Clery Act button in the sidebar menu.

Finalists for positions at UVM may be subject to a criminal background check.

For classified staff positions, actual hiring pay dependent on current competitor market conditions, comparable campus peer(s) at time of hire, and candidate’s experience level and length.

As the first point of contact, perform a variety of reception activities and high-level administrative support to include support of the Department Chair and other faculty, arranging seminar speakers and assigned yearly events. Maintain department undergraduates and advising processes using BANNER , coordinate class and research supply needs with vendors and faculty, perform processes associated with work-study students and temporary employees from application to payroll to checks. Run financial reports, enter journals, expense reports, budget reconciliation, purcard reallocations and research financial issue in PeopleSoft system.

Minimum Qualifications (or equivalent combination of education and experience)

Associate’s degree and three years administrative support experience required. Working knowledge of software applications used to support office functions, and familiarity with Internet resources required. Spelling, grammar and proofreading skills necessary.

Desirable Qualifications

Knowledge of database software highly desirable. Knowledge of scientific terminology desirable.
Experience working with students in an educational environment highly desirable.

The University of Vermont is a welcoming, educationally purposeful community committed to creating an inclusive environment that embraces intellectual diversity and global perspectives. We seek to prepare students to be accountable leaders who will bring to their work a grasp of complexity, effective problem-solving and communication skills, and an enduring commitment to learning and ethical conduct. Members of the University of Vermont community embrace and advance the values of Our Common Ground: Respect, Integrity, Innovation, Openness, Justice, and Responsibility. Staff play a critical role in this effort and the successful candidate will demonstrate a strong commitment to UVM’s mission and advancing Our Common Ground values through the execution of their job duties.

Position Information

Position Title Office/Prgm Support Generalist

Posting Number S6324PO

Position Number STAFFTEST02

Percent of Full-Time 1.0

Standard Hours at 1.0 FTE

Term (months per year) 12

Job Open Date 10/14/2026

Job Close Date (Jobs close at 11:59 PM EST.)

Open Until Filled No

Position will be posted for a minimum of one week, after which it is subject to removal without notice.

Supplemental Questions

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Documents Needed to Apply

Required Documents

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