Unit Pre-Award Admin, Sr

Uvmjobs; Burlington, Northern (VT, KY); Hybrid; USD 78,000 - 83,000; Full time

Benefits offered by this job

Hybrid schedule

Background check

Job summary

The University of Vermont is seeking a Research Administration PC4 X to support pre-award activities, manage contracts and grants transactions, and ensure compliance with applicable policies.

The role requires a Bachelor’s Degree and 2–4 years of related experience, with strong organizational and communication skills to mentor staff and lead training initiatives. This hybrid position involves collaboration across departments.

Qualifications

• Bachelor’s Degree and 2–4 years of relevant work experience in contracts and grants.
• Working knowledge of contracts and grants transactions and applicable financial systems.
• Familiarity with applicable regulations, policies, and guidelines (federal/state/local/sponsor/institutional).
• Ability to work independently and as part of a team, meet deadlines, and handle multiple tasks.

Responsibilities

• Conduct pre-award sponsored research activities for proposal submissions and award administration.
• Assist PIs with tasks related to sponsored proposals and awards.
• Collaborate with SPA’s Research Administrators to interpret sponsor regulations and policies.
• Deliver and lead internal and external training initiatives.

Skills

Research administration

Grant management

Budgeting

Communication

Independent judgment

Education

Bachelor’s Degree

Tools

Financial systems

Job description

The University of Vermont is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other category legally protected by federal or state law.

For information on safety and security at the University of Vermont, see the annual security report by clicking on the Clery Act button in the sidebar menu.

Finalists for positions at UVM may be subject to a criminal background check.

For classified staff positions, actual hiring pay dependent on current competitor market conditions, comparable campus peer(s) at time of hire, and candidate’s experience level and length.

Conduct pre-award sponsored research activities required for the submission, and acceptance of sponsored activities in assigned departments. Provide assistance to principal investigators (PIs) for tasks related to submission of sponsored proposals and award administration. Partner with SPA’s Research Administrators (RAs) to interpret sponsor regulations and University policies for PIs and serve as primary information resource for college research administration procedures. Partner with RAs to deliver and lead training initiatives. Participate in on-boarding PIs with respect to their roles and responsibilities in managing sponsored projects. Develop and lead internal and external training programs. Serve as a mentor to junior staff. Oversee special projects and procedure development activities.

Minimum Qualifications (or equivalent combination of education and experience)

Education and work experience:

Bachelor’s Degree

Relevant Work Experience 2-4 years

Working knowledge of contracts and grants transactions and applicable financial systems, as well as related policy requirements.

Demonstrated working knowledge of applicable federal, state, local, sponsor, and institutional regulations, policies, and guidelines.

Ability to work independently and as a team member, research and resolve problems, meet deadlines, and follow through on assignments with minimal direction.

Independent judgment and strong organization and communication skills and customer service focus across broad and diverse subject areas.

Accounting and budgeting skills in managing complex financial accounts and funds, as well as knowledge of generally accepted accounting, fiscal, and reporting principles.

Ability to manage significant volume of transactions.

Desirable Qualifications

Thorough knowledge in applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, et cetera. (if applicable)

3 years demonstrated experience in research contract and grant management

Anticipated Pay Range

Anticipated Pay Range $78,000-$83,000

Other Information

Special Conditions

Special Conditions A probationary period may be required, This position is eligible for a hybrid schedule with an option to split time between campus and elsewhere, in accordance with the university telecommuting policy, Background Check required for this position

FLSA

FLSA Exempt

Union Position

Union Position Yes, UVMSU

Position will be posted for a minimum of one week, after which it is subject to removal without notice.

Job Location

Job Open Date

Job Open Date 09/29/2026

Job Close Date (Jobs close at 11:59 PM EST.)

Open Until Filled No

The University of Vermont is a welcoming, educationally purposeful community committed to creating an inclusive environment that embraces intellectual diversity and global perspectives. We seek to prepare students to be accountable leaders who will bring to their work a grasp of complexity, effective problem-solving and communication skills, and an enduring commitment to learning and ethical conduct. Members of the University of Vermont community embrace and advance the values of Our Common Ground: Respect, Integrity, Innovation, Openness, Justice, and Responsibility. Staff play a critical role in this effort and the successful candidate will demonstrate a strong commitment to UVM’s mission and advancing Our Common Ground values through the execution of their job duties.

Position Information

Position Title

Position Title Research Administration PC4 X

Posting Number

Posting Number S6327PO

Department

Department COM Research Administration/55005

Position Number

Position Number 00028011

Percent of Full-Time

Percent of Full-Time 1.0

Standard Hours at 1.0 FTE

Standard Hours at 1.0 FTE 37.5

Term (months per year)

Term (months per year) 12

Supplemental Questions

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