Business and Project Manager

University of Vermont; Burlington (VT); Hybrid; USD 60,000 - 70,000; Full time

Job summary

The University of Vermont is seeking a Business and Project Manager to provide integrated business administration and project management for the Office of Primary Care (OPC) and Area Health Education Centers (AHEC) programs in Burlington, VT.

You will manage budgeting, reporting, and grants-related activities, coordinate personnel processes, and act as a primary contact for PeopleSoft, facilities, and COMTS matters.

Qualifications

• Bachelor’s degree and 2–4 years of related experience required or an equivalent combination of education and experience.
• Effective financial management and communication skills.
• Ability to effectively respond to a wide variety of individuals and their varying needs including UVM, the regional AHECs, and the public.
• Demonstrated ability to attend to detail.
• Effective time-management skills and ability to prioritize effectively to meet deadlines; Ability to manage multiple projects simultaneously.
• Ability to take initiative and ability to work independently as well as collaboratively within a team.
• Ability to use discretion regarding disclosure/dissemination/security of confidential/sensitive information.
• A commitment to continuous quality and process improvement.

Responsibilities

• Provide business administration and project management for the OPC and AHEC programs.
• Manage finances: budgeting, year-end processes, reconciliations, and reporting.
• Handle accounts payable/receivable in PeopleSoft and grants reporting compliance.
• Assist with budget development and funding proposals in UVMClick.
• Facilitate personnel management processes (new hires, effort certification, salary distributions).
• Serve as point person for OPC and AHEC on PeopleSoft matters, facilities and COMTS matters.
• Coordinate health workforce and medical education initiatives with the Program Director and AHEC faculty.
• Develop project processes, support recruitment/enrollment, track deliverables and grant timelines, funder reporting, stakeholder engagement.
• Collaborate with OPC leadership, SPA, Accounting, Procurement, and regional AHECs; report to OPC/AHEC Program Director.

Skills

Financial management

Communication skills

Time management

Project coordination

Multitasking

Education

Bachelor’s degree

Tools

Microsoft Word

Microsoft Excel

Microsoft Teams

Microsoft Outlook

Job description

Business and Project Manager

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The University of Vermont is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other category legally protected by federal or state law.

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Position Details

Provide business administration and project management for the UVM Office of Primary Care (OPC) and Area Health Education Centers (AHEC) Program.

Financial management duties include aspects of financial analysis and planning, budget development and fiscal year-end processes, reconciliation, and reporting, accounts payable and receivables (PeopleSoft), fulfilling federal, state, and foundation grants financial and activity reporting requirements, assist with budget development and creation of funding proposals in UVMClick for grant applications, and facilitate processes related to personnel management (new hires, effort certification, and salary distributions).

Serve as the point person for the OPC and AHEC on PeopleSoft matters, facilities and space, and technology/COMTS matters.

Coordinate complex, multidisciplinary health workforce and medical education initiatives, in partnership with Program Director and AHEC faculty. This includes contributing to the development of project processes and documentation, supporting recruitment and enrollment into programs, tracking grant-required deliverables and program timeline, funder reporting, and stakeholder engagement.

Collaborate with office leadership and grant principal investigators. Work closely with the UVM Sponsored Project Administration (SPA), Accounting and Procurement Services, and the regional AHECs. The position reports to OPC/AHEC Program Director.

Minimum Qualifications

• Bachelor’s degree and two to four years of related experience required or an equivalent combination of education and experience.
• Effective financial management and communication skills.
• Ability to effectively respond to a wide variety of individuals and their varying needs including UVM, the regional AHECs, and the public.
• Demonstrated ability to attend to detail.
• Effective time-management skills and ability to prioritize effectively to meet deadlines; Ability to manage multiple projects simultaneously.
• Ability to take initiative and ability to work independently as well as collaboratively within a team.
• Ability to use discretion regarding disclosure/dissemination/security of confidential/sensitive information.
• Proficiency in Microsoft Word, Excel, Teams, and Outlook is essential.
• A commitment to continuous quality and process improvement.

Desirable Qualifications

• Experience in higher education and grant-funded organizations highly desirable.
• PMP certification.
• Knowledge of Microsoft Access, Sharepoint, project management software, Concur, PeopleSoft, UVM financial systems, and fund accounting are highly desirable.
• An understanding of education financing/student loan programs.

Anticipated Pay Range

$60000 - $70000

Other Information

Position is partially funded by grants.

Special Conditions

A probationary period may be required, Contingent on continued funding, This position is eligible for a hybrid schedule with an option to split time between campus and elsewhere, in accordance with the university telecommuting policy, Background Check required for this position

FLSA

Exempt

Union Position

Yes, UVMSU

Posting Details

Position will be posted for a minimum of one week, after which it is subject to removal without notice.

• Job Location: Burlington, Vermont, United States
• Job Open Date: 09/29/2026
• Open Until Filled: Yes

Our Common Ground Statement

The University of Vermont is a welcoming, educationally purposeful community committed to creating an inclusive environment that embraces intellectual diversity and global perspectives. We seek to prepare students to be accountable leaders who will bring to their work a grasp of complexity, effective problem-solving and communication skills, and an enduring commitment to learning and ethical conduct. Members of the University of Vermont community embrace and advance the values of Our Common Ground: Respect, Integrity, Innovation, Openness, Justice, and Responsibility. Staff play a critical role in this effort and the successful candidate will demonstrate a strong commitment to UVM’s mission and advancing Our Common Ground values through the execution of their job duties.

Position Information

• Position Title: Business Operations PC2 X
• Posting Number: S6329PO
• Department: COM Ofc of Primary Care/55022
• Position Number: 00028010
• Percent of Full-Time: 1.0
• Standard Hours at 1.0 FTE: 37.5
• Term (months per year): 12

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How did you hear about this employment opportunity?
   • Chronicle of Higher Education
   • HigherEdJobs
   • Inside Higher Ed
   • LinkedIn
   • Seven Days
   • UVM Employee (Please specify below)
   • UVM Employment Web Site
   • Vermont JobLink (Department of Labor)
   • Other (Please specify below)
2. * Please specify here where applicable. Enter "NA" if not applicable.

   Open Ended Question

Documents Needed to Apply

Required Documents

1. Resume
2. Cover Letter/Letter of Application

Optional Documents