Administrative Assistant

Work at Acme.com; Burlingame (CA); On-site; USD 45,000 - 60,000; Full time

Job summary

A leading company in Burlingame is seeking an Administrative Assistant to support senior management and handle HR tasks. Responsibilities include scheduling meetings, coordinating travel, onboarding new hires, and maintaining office records. Ideal candidates will possess strong organizational and communication skills. This role offers a dynamic work environment with opportunities for collaboration and growth.

Qualifications

• Experience providing administrative support to senior management.
• Strong organizational skills to manage office records effectively.
• Ability to handle HR administrative functions.

Responsibilities

• Support senior management with scheduling and travel arrangements.
• Assist departments with projects and correspondence.
• Manage onboarding processes and HR-related initiatives.

Skills

Organizational skills

Communication skills

Time management

Job description

The Administrative Assistant will be responsible for performing a wide range of duties including providing support to senior level management, performing Human Resources administrative tasks and operations support to sustain the efficient operation of the Burlingame site.

The following reflects management’s definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.

• Support Senior level management with scheduling meetings, domestic and international travel arrangements, expense reports, and written correspondence.
• Contribute to team objectives by assisting departments with projects and tasks. Sort and distribute all incoming and outgoing correspondence.
• HR Administrative functions; onboarding (new hire orientation and paperwork), scheduling interviews, greet candidates upon arrival and roll out HR related initiatives.
• Establish, organize and manage the maintenance of office records, ensuring complete accuracy and confidentiality
• Responsible for ordering and maintaining all supplies and food for office.
• Collaborate with Facilities Manager to maintain office equipment and space.