Administrative Assistant

Career Adventures; Los Angeles (CA); On-site; USD 42,000 - 64,000; Full time

Job summary

Career Adventures in Los Angeles is seeking an Administrative Assistant to support a medium-sized team (6–15 members). You will help manage schedules, coordinate calendars, handle data entry and document management, and assist with travel logistics and correspondence.

The role requires excellent organization, proficiency with Microsoft Office, strong communication, and the ability to maintain confidentiality while supporting accounts payable/receivable activities in coordination with the team.

Qualifications

• 2+ years of experience in administrative support.
• High school diploma or equivalent.
• Proficiency with Microsoft Office Suite.
• Strong data entry and calendar management skills.
• Effective communication and organizational abilities.
• Customer service orientation and time management.
• Problem-solving aptitude and commitment to confidentiality.

Responsibilities

• Manage scheduling and calendar coordination
• Perform accurate data entry and document management
• Provide customer support and handle correspondence efficiently
• Coordinate meetings and arrange travel logistics
• Maintain office supplies inventory
• Prepare reports and manage phone communications
• Assist with QuickBooks, accounts payable, and accounts receivable
• Deliver administrative support leveraging excellent communication and collaboration skills
• Utilize Microsoft Office Suite to enhance office productivity

Skills

Organizational skills

Data entry

Calendar management

Communication

Customer service orientation

Time management

Confidentiality

Problem-solving

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

QuickBooks (basic)

Job description

Job Description

The Administrative Assistant will provide comprehensive support to a medium-sized administrative team of 6-15 members, ensuring smooth office operations through effective scheduling, communication, and document management. This role requires excellent organizational skills and proficiency in office software to assist with financial tasks and correspondence.

Responsibilities

• Manage scheduling and calendar coordination
• Perform accurate data entry and document management
• Provide customer support and handle correspondence efficiently
• Coordinate meetings and arrange travel logistics
• Maintain office supplies inventory
• Prepare reports and manage phone communications
• Assist with QuickBooks, accounts payable, and accounts receivable
• Deliver administrative support leveraging excellent communication and collaboration skills
• Utilize Microsoft Office Suite to enhance office productivity

Preferred Qualifications

• 2+ years of experience in administrative support
• High school diploma or equivalent
• Proficiency with Microsoft Office Suite
• Strong skills in data entry and calendar management
• Effective communication and organizational abilities
• Customer service orientation and time management skills
• Problem-solving aptitude and commitment to confidentiality